Accounting Specialist - Funds, Receipts and Collections

Position: ACCOUNTING SPECIALIST - Funds, Receipts and Collections
Job

Requisition

Opening Date: 07/21/2026

Closing Date: 08/04/2026

Agency:
Illinois Office of Comptroller

Class

Title:

ACCOUNTING SPECIALIST - 50128

Salary:
Anticipated starting salary-$59,174.93/year, Salary range-$59,174.93 - $92,064.50/year

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: IFT/Teamsters

* A RESUME IS REQUIRED FOR THIS JOB POSTING
* This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Funds, Receipts, and Collections.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state's central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a "fiscal watchdog" to ensure that all state payments meet the requirements of the law. The Comptroller's office provides meaningful and timely fiscal information to help state policymakers adopt effective policies.

The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller's website and has led the process of updating the state's payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state's financial information available to all.

Major Function

Under direct supervision of the Public Service Administrator - Funds, Receipts and Collections Unit, the incumbent answers phone inquiries and provides verification information to claiming agencies and debtors. The incumbent processes debtor protests and scans the information into IDROP (Illinois Debt Recovery Offset Portal) and approves receipt deposits

Job Responsibilities

* Answers main telephone line for Collections.

* Responds to basic questions related to involuntary withholding amounts.

* Provides information to debtors and claiming agencies using SAMS (Statewide Accounting Management System) and IDROP information tables.

* Identifies and directs phone calls to the appropriate staff or agency.

* Reviews protests and scans protest documentation into IDROP.

* Sorts, stamps, and approves receipt deposits on SAMS and audits the receipts and refunds on CRC1 report.

* Maintains metadata on SharePoint reports.

* Enters warrant returns and cancels into SAMS.

* Balance and release IW (Involuntary Withholding) agency claim files submitted.

* Communicates with other agencies regarding IW claims.

* Performs other related duties as required or assigned which are reasonable within the scope of the duties defined above.

* in increasing order of supervisor's ability to reassign duties as accommodation.

Minimum Requirements

* Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and one (1) year of technical accounting experience

OR

* Requires four (4) years of related clerical bookkeeping experience.

Preferred Qualifications

* Prefers knowledge of State Offset Systems.

* Prefers previous experience researching and responding to inquiries from the public and/or customers.

Knowledge, Skills, and Abilities

* Requires working knowledge of alpha-numeric sequencing.

* Requires good English language skills and working knowledge of grammar, spelling, and punctuation.

* Requires excellent telephone etiquette skills.

* Requires working knowledge of basic mathematics.

* Requires elementary knowledge of office practices, procedures, and programs.

* Requires…