Adminstrative Assistant; part time

About ASA

Started in Chicago, IL, Asian Student Achievement (ASA) is a growing organization that specializes in professional development for students and professionals. Our mission is to get Asian and Asian-Americans through the pipeline to leadership positions and increase diversity in the workforce.

For more on the services we offer, please see http://(Use the "Apply for this Job" box below)..org

Help keep ASA running smoothly and growing faster. You’re organized, proactive, and love making things work behind the scenes. From managing schedules and emails to coordinating meetings and events, you’ll play a key role in supporting our CEO and helping ASA expand its impact.

• How to work in a non-traditional work environment.
• How to thrive in a small team setting and learn what it takes to run your own business.
• How to manage day-to-day operations in a startup.
• How to publicize, support, and sell a company brand through videos, images, and ad campaigns that can add to your portfolio.
• How to refine your own soft skills through coaching from us.

• Provide high-level administrative support to the CEO
• Be on call to CEO as needed: remain available to support CEO as needed
• Client communication
  • serve as a professional point of contact for clients, handling communications with timeliness, courtesy, and discretion
  • Coordinate with internal stakeholders: CEO, Operations Manager, ASA team, Board of Directors
  • Coordinate with external stakeholders: donors, partners, prospects
• Scheduling/calendar management
  • manage CEO’ calendar, meetings appointments, etc.
  • Answer inquiries/ASA area: answer and direct inquiries to the appropriate ASA area, ensuring accurate information
  • Email management: monitor, organize, and respond to emails
• Travel & event coordination
  • Coordinate travel: arrange and manage ASA team member domestic and international travel
  • Online event coordination: coordinate and support virtual meetings and online events, including scheduling, technology setup, and participant communication
• Miscellaneous
  • Prepare and edit correspondence, reports, and presentations
  • Coordinate executive and board meetings, including materials and follow-up
  • Support strategic initiatives and special projects as assigned
  • Track priorities, deadlines, and executive commitments
  • Handle confidential information with discretion and professionalism

• Valid U.S. work authorization (OPT accepted; no visa sponsorship or cost coverage)
• Commit to 10–15 hours per week (travel reimbursed if required)
• Must live in Illinois or Kentucky and be out of college
• Self-driven and able to work independently and on a team
• Comfortable communicating in remote settings
• Basic networking and sales skills (or willingness to learn)
• Experience with Google Docs, Sheets, and other Google tools
• Organized with strong attention to detail