Accounting Officer; U

Overview

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Under administrative direction, this position is primarily responsible to provide accounts payable support services to SIU School of Medicine and SIU Health Care. This position is responsible for having a thorough understanding of the guidelines, policies and procedures for both SIU School Medicine and SIU Health Care.

The following information is intended to be representative of the work performed by the incumbent in this position and is not all-inclusive. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related, or a logical extension of position responsibilities.

• Audit Invoice Distribution Forms (IDF) submitted by departments for accurate information related to account, object code, fiscal year, service dates and all other required information to be entered into AIS for payment processing. Verify forms for completeness, accuracy and to be certain that they are within the prescribed guidelines and regulations for the University, SIU Health Care and State of Illinois.
  
  Position must have a thorough understanding of the different regulations and account payable guidelines for each entity.
• Process audited IDFs into the AIS general ledger system and Med-Buy system for processing ensuring data is entered accurately and timely. Responsible for thorough knowledge of both the AIS general ledger system and the Med-Buy procurement system. Manage and resolve the Med-Buy to AIS integration exceptions to ensure invoices are paid timely.
• Research invoices from vendors, purchasing and other departments within the School of Medicine and SIU Health Care. Research purchase orders and statements from vendors to keep records current. Research inquiries concerning reimbursement and IDF payments. Work with staff in the SIU Carbondale Accounting Office to obtain cancelled checks related to vendor inquiries. Collaborate with department staff and vendors to resolve discrepancies related to past due invoices providing key information regarding payments processed and invoices outstanding in the system.
• Participate in ongoing Med-Buy upgrades affecting the integration between AIS and Med-Buy. Assist with testing of new Med-Buy upgrades ensuring seamless integration of invoices between systems.
• Process mail from departments and vendors, including date stamping invoices, travel expense reimbursements and other forms received. Organizes and distributes mail to all divisions within the department.
• Demonstrate commitment to the mission and behavioral standards of SIU School of Medicine. Provide excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.
• Be sensitive to the needs of underrepresented minority populations. Other duties as assigned.

Credentials to be Verified by Placement Officer

Knowledge, Skills & Abilities