Administrative Assistant

Overview

William Charles Construction, a Mas Tec Company, is hiring an Administrative Assistant in our Springfield, IL office. The Administrative Assistant provides administrative and general office support to the site and area operations. The role acts as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers, and supports the field to ensure efficient operations.

• Establish and maintain a filing system, ensuring documentation/information is current and readily retrievable
• Assist with external and internal vendor relations, including payment of invoices, new vendor setup, and resolution of vendor issues
• Handle incoming calls, emails, and company correspondence daily; respond to customer inquiries and complaints and route to the appropriate person/department
• Assist customers with immediate needs and help employees with tasks related to customer requests
• Track paperwork, process new work/projects, update project/status changes, create invoices for jobs, and maintain a log of start/end dates
• Organize and coordinate staff meetings, prepare materials, and follow up on action items
• Respond timely to requests from Resource Management and Field Operations
• Keep site bulletin boards updated with newsletters, safety posters, federal posters, workers compensation information, etc.
• Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries
• Maintain a safe work environment by following and supporting safe practices
• Prepare and submit weekly expense reports in accordance with company policy, including for traveling technicians and new hires
• Receive payroll timesheets and input promptly to ensure employees are paid on time
• Provide backup support to other office staff as required
• Coordinate special projects as assigned
• Assist and support field management on projects and daily business needs

• High School Diploma or equivalent required
• 1-3 years experience in an administrative role

• Ability to effectively communicate verbally and in writing
• Working knowledge of Microsoft Office
• Working knowledge of construction software preferred
• Working knowledge of office equipment such as scanning, printing, emailing documents

Financial Wellbeing

• Competitive pay - $23.00 – $27.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility:
If you need accommodation as part of the employment process, contact  Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

Mas Tec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

It is also Mas Tec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Mas Tec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: Mas Tec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in  or  If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at (Use the "Apply for this Job" box below)./.