Administrative Assistant – Springfield, Illinois

WHKS has an excellent opportunity for a part-time Administrative Assistant to join a supportive and team-focused workplace where individuals are encouraged to utilize and develop their strengths. This position offers the opportunity to collaborate with industry professionals on meaningful infrastructure projects while contributing to a stable and growing Midwest firm. Reporting to the Office Manager, the role provides a flexible part‑time schedule, typically working 20–24 hours per week.

• $23.00 – $28.00

• Providing administrative support to the Office Manager and other staff. Managing tasks that contribute to daily operations – i.e. directing phone calls, filing and scanning, ordering and maintaining office supplies, shipping and vendor coordination, and other miscellaneous items including errands, etc.
• Maintaining organized filing systems (electronic and physical)
• Assisting with special projects and other administrative duties as assigned including coordinating with other WHKS offices
• Preparing, proofreading and assembling professional documents (correspondence, reports, specifications and other engineering documents)
• Supporting inter-office coordination and communication
• Scheduling and coordinating meetings
• Assisting with preparation of presentations

• Associate’s or Bachelor’s degree in administration, business management, communication, marketing, or a related field preferred. In the absence of a degree, a minimum of 5 years of relevant administrative experience is required.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Proficiency in Adobe Acrobat Professional preferred
• Exceptional attention to detail and with both proofreading and editing ability
• Highly organized with the ability to manage multiple priorities and deadlines
• Self‑motivated with the ability to work with limited supervision
• Ability to handle information professionally and discreetly
• Strong written and verbal communication skills
• Customer‑service mindset with a positive, team‑oriented approach
• Valid driver’s license required