Administrative Assistant to Chief Communications Officer

Administrative Assistant to the Chief Communications Officer

Job Summary. Provide direct support to the CCO and department staff in administrative, fiscal, promotional, and communications functions. Serve as a liaison with students, faculty, staff, and external partners, ensuring timely and accurate information and coordination of departmental resources.

• Assist the CCO with financial planning, weekly budget updates, and payment of marketing/promotional and office invoices.
• Order and process office supplies, promotional items, and employee nametags. Maintain inventory records.
• Coordinate professional development and crisis communications tabletop exercises, keep emergency go‑bags updated.
• Manage the PRM photo, video, and signage library, ensuring consistent naming conventions and tagging for searchability.
• Organize and maintain publication samples, track delivery schedules, and maintain print‑ready folders.
• Compile, format, proof and distribute departmental reports on media presence and PRM KPIs.
• Maintain and update campus phone and email directory, monthly mailings, and emergency contact lists.
• Serve as point of contact for information desk inquiries, respond to emails, calls, and in‑person questions, and record interactions for analysis.
• Assist with scheduling content‑creation interviews, photo/video shoots, and related logistics.
• Prepare minutes for PRM and External Stakeholders Team meetings and upload documents to the online portal.
• Perform other duties as assigned.

• High school diploma or equivalent; minimum two years of relevant experience.
• Current computer competency with strong technical skills.
• Strong fiscal, customer‑service, communication, and organizational abilities.
• Experience with budget tracking, invoicing, and inventory management.
• Employment contingent upon successful completion of a criminal background check.

• Digital compliance knowledge.
• Training in Microsoft Excel.

Starting salary ranges from $45,695 to $53,144 per year, with a comprehensive benefits package including paid holidays, sick and personal days, vacation, tuition waiver through credited courses, free access to the on‑campus fitness center, and a supportive team‑oriented environment.

LLCC strives to create an inclusive workplace and environment for our students, faculty, and staff. We are seeking applicants from all backgrounds and experiences to ensure a diverse workforce and learning environment.