Office Coordinator

Overview

William Charles Construction, a Mas Tec Company, is currently hiring an Office Coordinator in our Springfield, IL office.

This is an on-site position Monday-Friday.

• Responsible for receiving and routing incoming phone calls for field personnel
• Greets guests and establishes their needs to direct them to the appropriate person
• Responsible for picking up and sorting incoming mail and delivering mail to appropriate interoffice recipients, including post office pick‑up/drop off
• Creates UPS and Fed Ex shipments and delivers received packages as needed
• Responsible for entering data into computer programs for various projects
• Supports various departments with tasks including new jobsite trailer setups and field site needs
• General office duties such as ordering and maintaining office supplies
• Work with project controls and compliance to verify payment status for subcontractors
• Assist Project Managers and Project Engineers with project closeout documentation
• Cross‑functional support with Accounts Payable and Project Management teams
• Communicate with vendors regarding closeout, startup, and other documentation across contracts
• Serve as point of contact for administrative and operations across project teams
• Maintain both physical and digital filing systems
• Will provide other duties as assigned

• High School Diploma or equivalent
• 1 to 3 years of Office Coordinator/Reception experience in a fast‑paced environment

• Working knowledge of Microsoft Office
• Working knowledge of basic office practices
• Ability to effectively communicate orally and in writing, in person and by telephone
• Operating telephone equipment and handling incoming calls
• Any combination of equivalent education and work experience will be considered

• Competitive pay - $23.00 – $27.00/hour, commensurate with experience
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

• Short and long‑term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre‑employment screening, which may include background check and drug testing.

Mas Tec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

It is also Mas Tec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Mas Tec Clean Energy & Infrastructure and our subsidiaries do not work with any third‑party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Mas Tec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in  or  If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at (Use the "Apply for this Job" box below)..

WCL-William Charles Construct