Office Assistant

Position: OFFICE ASSISTANT
Job

Requisition

Opening Date: 05/28/2026

Closing Date: 06/11/2026

Agency:
Illinois Prisoner Review Board

Class

Title:

OFFICE ASSISTANT - 30010

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Starting Salary (Effective 7/1/26) $3,935 monthly;
Full Range $3,935- 5,051 monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Assistant for our Victim & Witness Services Unit. This Office Assistant will be an instrumental position within the Unit, responsible for the agency's file retention and scanning process to ensure documents are digitized and stored properly. It is also a position that will be working directly with victims of crime and ensuring proper notifications are sent timely.

This position will be responsible for communicate effectively, demonstrate professionalism and sensitivity. The ideal candidate will be able to work well with the public, other staff, Board Members, and Senior Management and be comfortable with written and verbal communication. We invite qualified candidates who are interested in public safety, and victim services to apply.

The Prisoner Review Board offers a robust benefit package including:

* Monday-Friday schedule

* Health, life, vision, and dental insurance

* Paid Parental leave

* Pension Plan

* Deferred Compensation, and other pre-tax benefit programs

* Employees earn (12) paid sick days annually

* (10-25) paid vacation days (based on years of service)

* Employees earn (3) paid personal days (pro-rated based on start date)

* (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

* Responds to verbal and written inquiries from victims, complaining witnesses, and county victim advocate units regarding parole, discharge information, or documentation for individuals in custody within the Illinois Department of Corrections (IDOC) or Illinois Department of Juvenile Justice.

* Manages and maintains document scanning, microfilm and electronic filing.

* Coordinates Document Retention and Disposal.

* Participates in Stakeholder Meetings.

* Performs Data Maintenance and Cleanup.

* Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to high school.

* Requires one year of related office experience.

* Requires the ability to keyboard accurately at 35 wpm.

Preferred Qualifications

* Prefers basic computer skills.

* Prefers working knowledge of office practices, procedures, and programs.

* Prefers good grammar, spelling and punctuation skills.

* Prefers the ability to maintain files.

* Prefers the ability to follow oral and/or written instructions.

Conditions of Employment

* Requires completion of a background check and self-disclosure of criminal history.

* This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.

* This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual…