Administrative Assistant - Springfield, Illinois

WHKS has an excellent opportunity for a part-time Administrative Assistant to join a supportive and team-focused workplace where individuals are encouraged to utilize and develop their strengths. This position offers the opportunity to collaborate with industry professionals on meaningful infrastructure projects while contributing to a stable and growing Midwest firm.

Reporting to the Office Manager, the role provides a flexible part-time schedule, typically working 20-24 hours per week.

Hourly Range:

* $23.00 - $28.00

Responsibilities include:

* Providing administrative support to the Office Manager and other staff Managing tasks that contribute to daily operations - i.e. directing phone calls, filing and scanning, ordering and maintaining office supplies, shipping and vendor coordination, and other miscellaneous items including errands, etc.

* Maintaining organized filing systems (electronic and physical)

* Assisting with special projects and other administrative duties as assigned including coordinating with other WHKS offices

* Preparing, proofreading and assembling professional documents (correspondence,reports, specifications and other engineering documents)

* Supporting inter-office coordination and communication

* Scheduling and coordinating meetings

* Assisting with preparation of presentations

Qualifications:

* Associate's or Bachelor's degree in administration, business management, communication, marketing, or a related field preferred. In the absence of a degree, a minimum of 5 years of relevant administrative experience is required.

* Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

* Proficiency in Adobe Acrobat Professional preferred

* Exceptional attention to detail and with both proofreading and editing ability

* Highly organized with the ability to manage multiple priorities and deadlines

* Self-motivated with the ability to work with limited supervision

* Ability to handle information professionally and discreetly

* Strong written and verbal communication skills

* Customer-service mindset with a positive, team-oriented approach

* Valid driver's license required

Apply Here