DOC Administrative Review Board Office Associate

Overview

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Sponsorship for employment with the State of Illinois is not provided for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.

To be considered for permanent employment with the State, applicants must be currently authorized to work in the United States on a full-time basis.

The State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

IDOC is looking to hire an Office Associate to work with Administrative Review Board (ARB) chairpersons in coordinating, monitoring and scheduling ARB hearings. This individual will receive, monitor and track Administrative Review Hearings documents, work with other clerical staff to monitor and log incoming mail, and provide input into the creating and editing of training materials established for institution staff. In addition, they will keyboard a variety of documents that include legal and medical terminology, maintain files, and monitor special projects.

If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

• Works with Administrative Review Board (ARB) chairpersons in coordinating, monitoring and scheduling ARB hearings.
• Receives, monitors and tracks Administrative Review Hearings documents to ensure information, some of which contains legal and medical terminology, is submitted accurately.
• Works with other clerical staff to monitor and log incoming mail.
• Opens, date stamps, and logs daily incoming mail.
• Provides input into the creation and editing of the training materials established for institution staff.
• Keyboards procedures, memoranda, letters, and reports that include legal and medical terminology.
• Maintains files and monitors special projects to be completed.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 wpm.

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are to abide by all vaccine and/or other medical standards as set out by the employer.

Work Hours:

See below 8am-4pm Mon-Fri, Sat/Sun off

Headquarter

Location:

IDOC - 1000

E. Converse Avenue, Springfield, IL 62702

Work County:
Sangamon

Agency Contact:
Jamie Barrett

Email:
Jamie.

L.Barrett

Posting Group:
Office & Administrative Support