Office Associate

Job Overview

The Illinois Environmental Protection Agency (IEPA), Division of Legal (DOL), Division of Records Management/FOIA is seeking an Office Associate Option
1. This position performs general office support functions and a variety of complex and specialized clerical information. The ideal candidate for this position will be organized, detailed and possess the ability to adapt to change in a collaborative, fast paced environment. The candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

• Files, retrieves, updates and maintains hard copy records, microfilm and automated files consisting of complex specialized records.
• Prepares paper documents and drawings for digital imaging by acquiring and transcribing index information from various databases onto insert sheets and incorporating the inserts into batched information.
• Provides information, guidance and direction to Agency staff and the general public in records retention functions.
• Performs complex, specialized clerical, secretarial and general office support functions including.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers working knowledge of basic mathematics.
• Prefers elementary knowledge of agency programs, rules and regulations.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

• Requires the ability to pass a name-based background check.
• Requires ability to lift boxes of files weighing up to 35 lbs.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

Agency Contact: Chris Steinkruger
Email: Christopher.

E.Steinkruger
Phone #: