Transportation Executive Ii; Technical Manager Iv Senior Policy Administrator

Position: TRANSPORTATION EXECUTIVE II (TECHNICAL MANAGER IV) SENIOR POLICY ADMINISTRATOR
Job

Requisition  IPR#25-01023

Opening Date: 06/11/2026

Closing Date: 06/26/2026

Agency:
Department of Transportation Class

Title:

Transportation Executive IISkill Option:
None
 Salary:
Anticipated Starting Salary: $5,666 Monthly;
Full Range $5,666-$10,233 Monthly Job Type: Salaried Category:
Full Time County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: NR916 Protech Teamsters
  
 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
 Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.  
  
 Why Work for Illinois?
 Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview
 The Illinois Department of Transportation (IDOT) is seeking to hire a Senior Policy Administration Specialist. The successful candidate will manage the department’s policy lifecycle processes, including document review coordination, Power

DMS administration, routing and version control, policy compliance tracking and internal support for policy publication and procedural documentation standards.

Essential Functions
 Under general direction, serves as the Sr. Policy Administrator. Organizes, plans, executes, controls, and evaluates the department’s policy lifecycle processes. Manages and ensures data integrity of the department’s policy lifecycle processes, including document review coordination, Power DMS administration, routing and version control, policy compliance tracking, data validation and internal support for policy publication and procedural documentation standards.
 Maintains various SharePoint sites that house procedural documentation, publication tools, and user guidance.
 Coordinates manual sales and publication distribution using Jet Pay, SAP, Access and Excel systems.
 Coordinates policy-related meetings.
 Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications
 Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration, communications, information management, or similar coursework related to policy writing/development.
 Requires two years of responsible administrative experience in a public or business organization which includes the following: conceptualizing, developing, and drafting new and revised rules, procedures, policy guides, policy interpretations, or policy directives; editing and formatting policy documents; and utilizing a document and policy management platform (e.g. Power DMS or similar).

Preferred Qualifications
 Prefers advanced knowledge of International Organization Standards (ISO) 9001 document control principles, including audit trails and versioning.
 Prefers advanced knowledge and proficiency in Microsoft Word, Excel, SharePoint, and Adobe Acrobat.
 Prefers one (1) year of experience coordinating cross-functional review processes, routing policy documents for executive approval, and managing review schedules.
 Prefers one (1) year of experience with manual sales tracking, inventory management, and financial reporting tools such as Jet Pay,…