Administrative Analyst Iii - Clinical And Anatomical Services; Administration

Union

Position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU‑200). Cook County will exhaust internal eligible applicants before considering external applicants.

John H. Stroger Jr. Hospital

CLINICAL AND ANATOMICAL SERVICES (ADMINISTRATION)

8:00 A.M. to 4:00 P.M.

Commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

The Administrative Analyst III will perform a wide variety of professional analytical and administrative duties in support of department functions, operations, and programs. Typical duties include personnel management and processing, budget analysis, purchase order and payment processing, data collection, analysis, and reporting, initiation of special projects, and coordination with other departments, divisions, outside agencies, and the public. This position is exempt from Career Service under the CCH Personnel Rules.

• Schedules interviews, initiates hiring, credentialing/re-credentialing and employment exit processes, and monitors progress on an ongoing basis. Tracks the vacancy status of positions assigned to the department.
• Conducts department/division-level orientation and routine training. Ensures staff are trained to use systems/applications relevant to job functions. Evaluates competency on an ongoing basis.
• Develops work schedules.
• Monitors compliance with all CCHHS mandatory requirements for employed staff members and voluntary providers within the department/division.
• May directly supervise other support staff members as applicable.
• Oversees timekeeping functions, verifies attendance records, maintains employee benefit time‑off request records; consults with supervisor regarding time and attendance discrepancies; troubleshoots payment/benefit time errors with payroll department.
• Assists leadership with development and management of department/division budgets.
• Initiates, coordinates and monitors purchasing and payment processes for goods and professional services with supply chain management and financial operations staff. Maintains purchasing and payment records in electronic and/or paper files.
• Collects, analyzes and interprets data and produces management reports to support the department’s and division’s quality plan and operational needs.
• Coordinates department/division meetings, prepares agendas and minutes; creates and maintains meeting documentation in electronic and/or paper files.
• Works with Information Technology to troubleshoot system and/or application problems.
• Collects material to review, investigate, and resolve patient and employee complaints in conjunction with other relevant CCH staff.
• Develops and maintains positive relationships with coworkers, patients and visitors.
• Serves as backup for higher level administrative support staff.
• Manages and/or participates in special projects.
• Performs other duties as assigned.

• High School Diploma (Must provide proof at time of interview) and at least seven (7) years of high‑level administrative experience supporting a department head or a senior leader.
• Bachelor's degree from an accredited college or university (Must provide official transcripts at time of interview) and at least three (3) years of high‑level administrative experience supporting a department head or a senior leader.
• One (1) year of experience as a supervisor or manager.
• Prior experience assisting with budget management/analysis.
• Prior experience leading projects and creating, gathering, and tracking departmental reports.
• Prior experience communicating with all levels of the organization.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint); must achieve 70% minimum proficiency on testing.
• Must be able to work evenings and weekends as needed.

• Experience as a supervisor or manager in a unionized environment.
• Experience in an academic healthcare organization.
• Experience in medical education or professional development.