Executive Secretary ; Ump

Position: EXECUTIVE SECRETARY I (UMP)
Job

Requisition  IPR#25-01008

Closing Date: 06/26/2026

Agency:
Department of Transportation

Position Title:

Executive Secretary I

Skill Option:
Keyboarding

Salary:
Anticipated Starting Salary: $4,414 Monthly;
Full Range: $4,414 - $5,926 Monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website.

State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will under the direction of the Bureau Chief of Administrative Services, independently performs secretarial duties functioning within the framework of organizational policies. Performs a variety of complex clerical and technical functions for the Division of Aeronautics.

Essential Functions

* As secretary to the Bureau Chief of Administrative Services, this position keyboards routine and non-routine correspondence and memoranda, as well as confidential materials regarding staff performance evaluations, disciplinary actions, and memos regarding personnel matters.

* Performs support functions for the Division of Aeronautics staff as assigned by the Bureau Chief of Administrative Services.

* Maintains and organizes files.

* Consults and advises the Bureau Chief of Administrative Services on departmental methods, procedures, and interpretations of departmental policies and programs.

* Serves as receptionist for the Division of Aeronautics, receives visitors and directs them appropriately.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.

* Requires ability to accurately keyboard at 55 wpm.

* Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

* Prefers knowledge of agency programs, rules, and regulations.

* Prefers extensive knowledge of computer program applications.

* Prefers extensive knowledge of composition, grammar, spelling, and punctuation.

* Prefers ability to communicate clearly and effectively both orally and in writing.

* Prefers knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment

* Requires successful completion of a background investigation.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose.

Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

* Monday-Friday work schedule

* Flexible work schedules in several program areas (flexible time, hybrid scheduling)

* Health, Life, Vision, and Dental Insurance

* Pension Plan
* (12) Weeks paid Maternity/Paternity Leave

* Deferred…