Office Assistant
Job in
Springfield, Sangamon County, Illinois, 62712, USA
Listed on 2026-06-15
Listing for:
State of Illinois
Full Time
position Listed on 2026-06-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Administrative Management, Admin Assistant
Job Description & How to Apply Below
Job
Requisition
Opening Date: 06/12/2026
Closing Date: 06/29/2026
Agency:
Illinois State Police
Class
Title:
OFFICE ASSISTANT - 30010
Skill Option:
Keyboarding
Bilingual Option:
None
Salary:
Anticipated Starting Salary (Effective 7/1/26) $3,935 monthly;
Full Range $3,935- $5,051monthly
Job Type: Salaried
Category:
Full Time
County:
Sangamon
Number of Vacancies : 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Overview:
The Illinois State Police (ISP) Division of Academy and Training is seeking a detail‑oriented and service‑focused Office Assistant to join our team. The Office Assistant provides essential administrative support to the Illinois State Police Academy by performing clerical duties, offering information to staff and visitors, and coordinating guest access to the facility. This role assists the Academy Fleet Coordinator with organizing, coordinating, and reconciling fleet expense records and serves as a key liaison for Academy personnel.
The Office Assistant also supports property control functions, performs data entry and complex typing tasks, and manages all incoming mail and packages to ensure efficient daily operations. ISP encourages all those who qualify to apply!
The Illinois State Police offers a robust benefit package including:
* Health, life, vision, and dental insurance.
* 12 weeks paid maternity/paternity leave.
* Pension Plan
* Deferred Compensation, and other pre-tax benefit programs.
* Employees earn twelve (12) paid sick days annually.
* Ten to twenty-five (10-25) paid vacation days based on years of service.
* Employees earn three (3) paid personal days pro-rated based on start date.
* Thirteen-Fourteen (13-14) paid state holidays annually.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.
No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
* Performs clerical duties and provides information to a variety of parties.
* Performs duties associated with access for guests to the facility.
* Assists the Academy Fleet Coordinator by organizing, coordinating, and reconciling all
* Academy fleet expense records.
* Serves as the liaison for staff and personnel.
* Assists the Property Manager and Custodian with the Academy Property Control.
* Performs data entry and complex typing duties.
* Receives and processes all incoming Academy mail and packages.
* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
* Requires knowledge, skill, and mental development equivalent to the completion of high school and one year of related office experience.
* Requires the ability to type at 35 words per minute.
Conditions of Employment
* Successfully complete an Illinois State Police Background Investigation.
* Successfully complete an Illinois State Police Drug Screen.
* Requires a valid driver's license.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Work Hours:
Monday - Friday 8:30am-5:00pm
Headquarter
Location:
3700 E Lake Shore Dr, Springfield, Illinois, 62712
Work County:
Sangamon
Agency Contact: ISP.Job Postings
Posting Group:
Office & Administrative Support
This position [DOES NOT] contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is…
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(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
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