Executive Secretary Ii Ump

Position: EXECUTIVE SECRETARY II UMP
Job

Requisition  IPR#26-01433

Opening Date: 06/11/2026

Closing Date: 06/26/2026

Agency:
Department of Transportation

Position Title:

Executive Secretary II, Opt. 2 UMP

Skill Option:
Keyboarding - Clerical - UMP Certificate

Salary:
Anticipated Starting Salary (Effective 7/1/26) $5,127 Monthly;
Full Range: $5,127 - $7,135 Monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire Executive Secretary II. The successful candidate, under direction of Bureau Chief of Airport Engineering, performs administrative secretarial work for the manager of an agency's medium program; or performs secretarial work for the manager of an agency's major program; prepares and/or keyboards documents which have an impact on program policies and procedures as well as collective bargaining issues;

may supervise staff engaged in lower level office support functions.

Essential Functions

* As secretary to the Bureau Chief of Airport Engineering, performs a variety of clerical and technical duties.

* Performs support functions for the Bureau of Airport Engineering staff as assigned by the Bureau Chief.

* Maintains and organizes all Division of Airport Engineering documentation.

* Serves as receptionist for the Bureau of Airport Engineering.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.

* Requires a minimum typing speed of 55 words per minute.

* Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

* Prefers working knowledge of agency programs, rules and regulations.

* Prefers working knowledge of bookkeeping and budgetary principles and practices.

* Prefers working knowledge of personnel and labor relations policies and practices.

* Prefers thorough knowledge of the principles of office management.

* Prefers thorough knowledge of manual and automated office equipment.

* Prefers thorough knowledge of composition, grammar, spelling, and punctuation.

* Prefers extensive knowledge of computer program applications.

* Prefers ability to establish and develop written instructions and procedures.

* Prefers ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.

* Prefers working knowledge of statistical analysis.

* Prefers ability to communicate clearly and effectively both orally and in writing.

Conditions of Employment

* Requires successful completion of a background check and self-disclosure of criminal history.

* Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

* This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS…