Human Resource Assistant

This position provides administrative support to the Office of Human Resources. This position requires the incumbent to be involved on a daily basis with responsibility for handling changing priorities, needs, interruptions, and deadlines in a fast-paced environment, comprised of complex and confidential issues where deadlines and accuracy of data must be maintained.

• Demonstrates, by actions, commitment to the mission and the behavioral standards of SIU School of Medicine. Provides excellent service to both internal and external customers through collaboration and partnership; compassion and respect; integrity and accountability; diversity and inclusion; as well as continuous learning and improvement.
• Provides front desk coverage which includes but is not limited to:
• Greeting visitors in a friendly and courteous manner and providing assistance, as requested.
• Screening and referring calls and visitors in a respectful, welcoming manner.
• Providing information and/or explanations that require an understanding of the organization and of HR-related policies and procedures.
• Providing professional services at all times.
• Sorts and prioritizes incoming mail, both via postal service and with shared email inboxes, maintaining confidentiality.
• Researches, compiles, and conducts analyses to support HR projects, as assigned.
• Performs routine entry, queries, maintenance, and updates to databases.
• Supports the maintenance of a central filing system for personnel files materials which includes scanning and organizing files for record retention and efficient retrieval.
• Assists with processing and tracking pre-employment screenings.
• Assists with scheduling of appointments and maintaining shared calendars as requested.
• Assists with onboarding new employees including temporary workers and volunteers. This includes but is not limited to:
• Creating new files and records electronically.
• Assisting with scheduling new hire appointments and schedules, preparing packets, and assisting them with paperwork, verifying I-9s, etc.
• Tracking temporary employee's anticipated end dates and processing separations.
• Collaborates with administrative support staff on ordering office supplies as needed.
• Completes verifications of employment, within 2 business days of request.
• Assists Human Resources leadership in scheduling meetings, drafting correspondence, mailing/distributing documents, returning phone calls, etc.
• Supports special projects and miscellaneous tasks as requested.