Office Assistant​/Accounting Coordinator

Position Title: Office Assistant / Accounting Coordinator

Wage: $19.00 - $23.00/hour

We are partnering with a highly regarded manufacturing company to staff an Office Assistant & Accounting Coordinator to support daily administrative and accounting operations. This position in Madison, IL plays a key role in maintaining accurate financial records, supporting payroll administration, managing inventory-related data, and ensuring smooth office operations. The ideal candidate enjoys working with numbers, thrives in a fast-paced environment, takes ownership of responsibilities, and is willing to assist wherever needed to support team success.

This is a full-time, direct hire, fully onsite position that offers a competitive compensation and benefits package.

• Process accounts payable invoices, vendor payments, and customer invoicing accurately and on time
• Support accounts receivable activities, collections, and customer account inquiries
• Assist with payroll administration, including timesheet review, data entry, and payroll record accuracy
• Enter and maintain inventory and job-costing data within company systems
• Verify invoices, purchase orders, receiving documents, and inventory records for accuracy
• Complete weekly scanning and document management tasks and maintain filing systems
• Answer phones and greet visitors professionally
• Manage mail and packages and order office supplies

• High School Diploma or GED
• Experience in office administration, bookkeeping, or an administrative role
• Proficiency in Microsoft Office including Excel
• Strong attention to detail and accuracy
• Strong data entry, organizational, and time management skills
• Ability to maintain confidentiality of employee and financial information

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