Coordinator, Events
Listed on 2026-07-14
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Administrative/Clerical
Office Administrator/ Coordinator
About SWE
The Society of Women Engineers (SWE) for more than seven decades has given women engineers a unique place and voice within the engineering industry. Our non-profit organization is centered around a passion for our members’ success and continues to evolve with the challenges and opportunities reflected in today’s exciting engineering and technology specialties.
Our ValuesIntegrity | Inclusive Environment | Mutual Support | Professional Excellence | Trust. Our values shape our culture, drive our decisions, and define who we are. These values serve as the compass for our actions, encouraging a shared sense of purpose among our staff and setting the standard for how we conduct business.
Job DescriptionWe are seeking a Coordinator who embodies the values, principles, and priorities that guide our initiatives as we continue to make a lasting impact on the future. This role will be responsible for the strategic planning and execution of SWE’s Annual Conference. The key characteristics of someone in this role are the ability to multi‑task multiple projects and timelines at once and to hit set deadlines.
The candidate has a strong desire to problem‑solve and work through new and challenging tasks as they arise. The ideal individual will be effective at communicating both internally with team members and externally with vendors, members, partners, or clients as needed. The ideal candidate will have strong attention to detail and the ability to be flexible with changes or additional tasks that may arise.
One of the main objectives of this role will be to ensure the implementation of the Annual Conference and all smaller meetings and events run smoothly, efficiently and on time. The position of Coordinator, Events reports to the Senior Manager, Events.
Assist the events department with the development, update and completion of pre‑conference materials for all on‑site stakeholders including but not limited to speakers, partners, vendors and volunteers.
Assist with event organization including setup, teardown and shipment; must be able to frequently lift and move up to 30 pounds. Support on‑site logistics.
Support general planning and logistics for all conferences including scheduling and meeting specification preparation, food and beverage coordination, and other planning and onsite needs that arise.
Develop and manage a detailed Annual Conference schedule, including sessions, workshops, keynote presentations, and all conference related events.
Setup and design the conference mobile app, including coordinating partner data information/listings, adding graphics, uploading all schedule content and speaker information.
Lead sponsorship activation as assigned.
Provides timely and excellent customer service for inquiries related to all events. Respond to event‑related questions, emails, and calls from attendees, exhibitors, partners and vendors in a timely manner.
Work in collaboration with the learning department to support the speaker experience. Contribute to the coordination of the speaker session selection process for conferences, including working on inputting session and speaker content when needed for conference publications, mobile apps and virtual platforms.
Work collectively to implement and plan from start to finish all small business meetings conducted. This will include board meetings, executive meetings (eXXec), event site inspections and all‑staff blocks.
This position works 40‑45 hours a week. Travel can be expected 20% of the time.
Education and/or ExperienceBachelor’s degree required. 1‑2 years’ work experience in events, at a minimum.
Ideal candidate will have experience in meeting planning and marketing, and past exposure to vendor contracts, registration, and housing. Experience using video conferencing platforms. Experience working with membership databases is a plus. Proficient in all MS Office Suite software.
Benefits and SalarySWE strives to offer a competitive compensation and benefits package that…
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