Office Specialist-Ump - Foia Program Specialist

OFFICE SPECIALIST-UMP - FOIA PROGRAM SPECIALIST

Job Requisition : 54634

Position Title: Office Specialist-UMP

Working Title: Office Specialist-FOIA Program Specialist

Opening Date: 07/09/2026

Closing Date: 07/24/2026

Agency: Illinois State Police

Class

Title:

OFFICE SPECIALIST - 30080

Skill Option: UMP Certificate

Bilingual Option: None

Salary: Anticipated Starting Salary (Effective 7/1/26) $4568 Monthly;
Full Range $4568 - $6133

Job Type: Salaried

Category: Full Time

County: Sangamon

Number of Vacancies: 2

Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center ability

ResCen or call  for further information and to request or discuss an accommodation.

As an Office Specialist- FOIA Program Specialist for the Division of Justice Services; receives responses to FOIA requests from ISP employees as requested by the FOIA Officer; reviews the documents for compliance with FOIA looking for exempt provisions and recommending red actions to documents as necessary; serves as a FOIA liaison with the Illinois State Police Legal Office FOIA Unit; inquiries myriad data sources and creates responses to requests;

reviews the documents for accuracy prior to release. Coordinates the release of information where necessary ensuring compliance with state law as well as applicable privacy rights; provides guidance and training to other Records Unit staff as needed; advises immediate supervisor regarding additional training needs; coordinates with the ISP Legal Office FOIA Unit to obtain additional training regarding proper ISP FOIA procedures, processes, rules and regulations when necessary;

duties include updating databases, opening and distributing mail, answering phones, keyboarding, filing, photocopying and editing correspondence and reports; reviews correspondence for neatness, accuracy and proper grammar, proofreads, edits or finalizes materials prepared by other staff.

• Serves as a FOIA Program Specialist regarding FOIA issues performing complex and specialized technical and paraprofessional functions for the Program Administration Bureau, Patrol and Investigative Records Section, FOIA / Subpoena / External Request / Expungement Unit.
• Processes Subpoenas, External Requests, and Expungements.
• Serves as a subject matter expert within the PAB Records Management Section regarding FOIA.
• Provides general office management and support services to the PAB Records Management Section.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of office experience or three (3) years of independent business experience.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

• Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
• Prefers two (2) years of experience applying the principals of FOIA.
• Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment.
• Prefers three (3) years of experience writing in a business or professional environment.
• Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
• Prefers the ability to follow oral or written instructions.
• Prefers experience with answering…