Executive Secretary ; Ump

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgment on the promulgation and interpretation of the bureau policies and programs. This position performs a variety of complex clerical and technical functions.

• Serve as secretary to the Land Acquisition Engineer, performing keyboarding of correspondence and annual reports on Land Acquisition activities, including project status.
• Act as receptionist for the Section; receive visitors and direct them appropriately.
• Consult and advise the Land Acquisition Engineer on departmental methods, procedures and interpretations of departmental policies and programs.
• Perform support functions for section staff.
• Arrange travel and appointments, including hotel reservations for the section for seminars and meetings.
• Perform other duties as required or assigned which are reasonably within the scope of duties enumerated above.

• Knowledge, skill and mental development equivalent to the completion of two years secretarial/business college and one-year secretarial experience, or completion of high school and three years secretarial experience.
• Ability to keyboard accurately at 55 words per minute.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

• Knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook) and IBM Mainframe Emulation.
• Working knowledge of office practices, procedures, business English and spelling.
• Ability to maintain clerical records and prepare reports for such records.
• Ability to follow oral and written directions.

• Successful completion of a background investigation.
• Ability to work occasional overtime.
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

• Anticipated Starting Salary: $4,414 Monthly;
  Full Range: $4,414 - $5,926 Monthly.
• Job Type: Salaried.
• Category:
  Full Time.
• Number of Vacancies: 1.
• Benefits include flexible work schedules in several program areas (flexible time, hybrid scheduling), health, life, vision and dental insurance, pension plan, 12 weeks paid maternity/paternity leave, deferred compensation program and other pre‑tax benefit programs (Medical/Daycare), 12 paid sick days annually, 10 paid vacation days in the first year of service with up to 25 paid vacation days annually, 3 paid personal days annually, (13-14) paid holidays annually (based on start date), tuition reimbursement, and employee assistance program and/or mental health resources.

8:00 AM – 4:30 PM, Monday – Friday.

3215 Executive Park Dr, Springfield, Illinois, 62703. Office:
Office of Highways and Intermodal Project Implementation, Region 4/District 6/Program Development.

This position is a union position; provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible),…