Office Coordinator

Position: OFFICE COORDINATOR
Job

Requisition  IPR #25-00855

Opening Date: 07/23/2026

Closing Date: 08/06/2026

Agency:
Department of Transportation

Class

Title:

OFFICE COORDINATOR - 30025

Salary:
Anticipated Starting Salary (Effective 7/1/26): $4,272 Monthly;
Full Range: $4,272 - $5,641 Monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies : 2

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate will perform paraprofessional or technical secretarial and office support functions; paraprofessional or technical work is coordinative in nature and involves the application of advanced technical knowledge of a major software application program and/or a combination of high level clerical and low level professional work.

Essential Functions

* Provides secretarial and complex, specialized office support functions for the Cultural Resources Unit Manager and professional staff.

* Carries out such advanced word processing functions as uploads and downloads files, file merges, developing form letters, templates, glossaries and archives.

* Develops complex database, spreadsheet or word processing record and report applications requiring an extensive understanding of the application program or procedural command language.

* Follows oral and written instructions gaining experience and knowledge in and applying evolving automated office equipment and technology to complex tasks.

* Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

Preferred Qualifications

* Prefers extensive knowledge of office practices, procedures and programs.

* Prefers extensive knowledge of composition, grammar, spelling and punctuation.

* Prefers ability to follow oral or written instructions.

Conditions of Employment

* Successful completion of a background investigation.

* The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

About the Agency:

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose.

Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

* Monday-Friday work schedule

* Flexible work schedules in several program areas (flexible time, hybrid scheduling)

* Health, Life, Vision, and Dental Insurance

* Pension Plan
* (12) Weeks paid Maternity/Paternity Leave

* Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)

* Employees earn (12) paid Sick Days annually

* New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually

* Employees earn (3) paid Personal Days annually
* (13-14) paid holidays annually (based on start date)

* Tuition Reimbursement

* Employee Assistance Program and/or mental health…