Executive Administrative Assistant

• Serves as an intermediary between the executive, management, and associates
• Writes and routes confidential correspondence
• Screens, handles or distributes incoming phone calls and complaints
• Maintains confidential correspondence and general files
• Orders supplies
• Prepares and tracks budgets
• Coordinates travel plans
• Submits expense reports
• Compiles and distributes meeting minutes
• Compiles information for reports, documents and proposals
• Collates and assembles materials, makes arrangements for meetings/presentations
• Organize chart updates
• Prepares forms and reviews documentation for conformance with internal policies and procedures
• Utilizes various software packages such as spreadsheet, word processing, database and graphics to produce high quality reports, presentations and documents
• Research, verifies and prepares reports
• Creates and maintains databases
• Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures.

• Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience
• The ability to build relationships across the organization and partner with other Executive Assistants is strongly preferred
• Skills in resolving conflicts and prioritizing tasks on behalf of the VP is preferred
• Proven experience providing support to multiple executives distributed across various time zones is preferred
• Exceptional strategic thinking, decision-making, problem-solving skills, and adaptability highly preferred
• Experience interacting confidently with senior management and proven ability collaborating with cross-functional teams and coordinating efforts towards common goals strongly preferred
• Excellent written, oral, presentation and interpersonal communication skills, strong executive presence with the proven ability to negotiate expectations between multiple parties highly preferred
• Proficiency in Microsoft Office products, most notably in PowerPoint, Teams, Outlook, Excel and Word strongly preferred.

Demonstrates exceptional administrative support capabilities, including proficiency in Microsoft Office products and the ability to manage confidential correspondence, budgets, and travel arrangements while collaborating effectively with senior management and cross-functional teams.

• Microsoft Office Proficiency
• Administrative Support Experience
• Budget Preparation and Tracking
• Conflict Resolution Skills
• Interpersonal Communication Skills

• Budget Preparation
• Database Management
• Report Compilation
• Document Review
• Meeting Coordination

• Strategic Thinking
• Decision-Making
• Problem-Solving
• Adaptability
• Relationship Building

• Confidential Correspondence
• Executive Support
• Cross-Functional Collaboration
• Time Zone Coordination
• Interpersonal Communication

• Microsoft Power Point
• Microsoft Teams
• Microsoft Outlook
• Microsoft Excel
• Microsoft Word