Office Associate

Office Associate

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome. Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.

Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history.

Position Overview:

This position provides high-level administrative and clerical support to the Director and professional staff. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse range of individuals, including those who are deaf or hard of hearing. Illinois Department of Deaf and Hard of Hearing Commission offers a robust benefit package including:
Monday-Friday schedule Health, life, vision, and dental insurance Paid Parental leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn (12) paid sick days annually (10-25) paid vacation days (based on years of service) Employees earn (3) paid personal days (pro-rated based on start date) (13-14) paid state holidays annually Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Essential Functions Serves as Secretary to the Director and professional staff. Reviews invoices for BEI Raters, Interpreters, Commissioners, and Licensure Board invoices. Performs a variety of complex, specialized clerical support functions. Serves as receptionist in the agency's executive office. Identifies needs for office supplies. Through sign language, communicates with those who are deaf and hard of hearing and others. Including clients, government officials, staff, and others.

Performs other duties as required and assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. Requires ability to keyboard accurately at 35 words per minute. In addition to having a written and spoken knowledge of the English language, candidates are required to sign American Sign Language at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.

Conditions of Employment Requires a valid drivers license and the ability to travel, including overnight stays. Requires the ability to work outside normal hours as operational needs require.

Work Hours:

Monday - Friday 8:30am-5:00pm Headquarter

Location:

528 S 5th St, Springfiel, Illinois, 62701 Work County:
Sangamon Email:
Patty.

Greene Phone: