Secretary V Absence Manager for Project SCOPE

Secretary V Absence Manager for Project SCOPE

Springfield School District 186 Project SCOPE - Springfield, Illinois Open in Google Maps

This job is also posted in Springfield School District 186

Job : 5901642

Final date to receive applications: Sep 03, 2026 4:00 PM (Central Standard Time)

Posted: Aug 25, 2026 5:00 AM (UTC)

Starting Date: Immediately

HOURS PER DAY:8

HOURS TO WORK: 5:30AM - 7:30AM – FROM HOME

9:15AM – 3:15PM – IN OFFICE

REQUIREMENTS/

QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Ability to effectively use Mac computer and other office technology.
• Demonstrate interpersonal skills and person characteristics necessary for effective collaboration with staff.
• Demonstrate confidence and the ability to maintain a professional attitude.
• Must have excellent record keeping and organizational skills.

SPECIFIC RESPONSIBILITIES:

• Manage all staff absences for Project SCOPE, serving as the primary lead for early-morning call-offs.
• Work remotely from 5:30 AM – 7:30 AM to field staff communications and secure replacement coverage, followed by on-site office hours from 9:15 AM – 3:15 PM for administrative follow-up.
• Utilize Google Workspace (Gmail and District Location Calendars) to document absences and inform others of staffing changes.
• Facilitate staff orientations, maintain/create files, and manage general office correspondence and supply organization.
• Assist with trainings and orientation
• Systematically file CCCC approval letters, fee sheets, and emergency documentation, including monthly fire drill forms for each site.
• Collect monthly supply requests and develop comprehensive order lists to ensure all sites are equipped.
• Oversee end-of-school-year closing procedures, including the collection, inventory, and return of program items.
• Summer SCOPE Programming (Seasonal Focus)
  • Plan and execute summer field trips and guest speaker schedules, including the creation of detailed event and busing calendars.
  • Track all field trip and speaker expenses, coordinating with the Account Clerk to ensure timely payments and check preparation.
  • Ensure all summer sites conduct required emergency drills (fire, tornado, earthquake) and maintain updated emergency forms for all summer staff.
  • Author and distribute a weekly family newsletter to keep the community informed of summer activities.
• Be committed to the School District’s mission
• Other duties as assigned

Position Type: Full-Time

Salary: $175.92 Per Day

Job Categories: Athletics & Activities >
After School Programs

• Citizenship, residency or work visa required

• Office of Human Resources
• 3063 Fiat Ave
• Springfield, Illinois 62703
• Phone: