Secretary; Oa) Title

Secretary (OA) Title 32

As a SECRETARY (OA) TITLE 32, GS-0318-5/6, you will serve as the personal assistant and principal clerical and administrative support to one or more supervisors. Major Duties - This is NOT an all-inclusive list:

• Exercise judgment in screening those which can be handled personally or be referred to other staff personnel or divisions.
• Personally take care of many matters and give out administrative and readily available substantive information to callers.
• Determine when the supervisor should be interrupted.
• Schedule appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance.
• Make arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list.
• Arrange for travel, arrange visit schedules, notify organizations and officials to be visited, makes reservations, and submits travel vouchers and reports. Review outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments.
• Maintain suspense records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Utilize word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material.