Administrative Assistant II at State of Illinois Springfield, IL

ADMINISTRATIVE ASSISTANT II - 00502

Salary:
Anticipated starting salary $7,000/monthly;
Full salary range $7,000 - $9,000/monthly. Job Type: Salaried. Category:
Full Time. County:
Sangamon. Number of Vacancies: 1.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits.

Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Department of Healthcare and Family Services, Division of Medical Programs is seeking to hire an organized, detail-oriented, fast-paced individual to serve as an Administrative Assistant II. This position will serve as the assistant to the Administrator of the Division of Medical Programs, performing complex administrative tasks to assist with planning, developing, coordinating, and executing daily office functions. Responds to special inquiries and correspondence from staff, public, and private organizations.

The ideal candidate will have a strong knowledge of office management practices, procedures, and programs with the ability to follow written and verbal instructions.

HFS values employees with different backgrounds, life experiences, and talents.

• Under administrative direction, serves as Medical Programs Administrative Assistant to the Deputy Administrator of Operations in the Division of Medical Programs.
• Confers with state and federal agency representatives and agency staff.
• Serves as liaison, conferring with the Governor’s Office, other state and federal agencies, and private organizations regarding the development, interpretation and installation of programs and procedures.
• Confers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures.
• Serves as back up travel coordinator for administrative staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

• Minimum of two (2) years of professional experience serving as a staff assistant working for executive level management.
• Minimum of two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs.
• Minimum of two (2) years of professional experience interpreting programs, rules, and regulations for a public or private organization or state agency.
• Minimum of two (2) years of professional experience communicating detailed information both verbally and in written format.
• Minimum of two (2) years of professional experience serving as a liaison for executive level management in meetings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

• Requires completion of a background check and self-disclosure of criminal history.
• Requires the ability to utilize and maintain state issued equipment such as a…