Business Manager

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This position provides administrative and managerial support to the Chair of the Departments of Pharmacology and Medical Microbiology, Immunology and Cell Biology and indirectly serves as staff for all Dept. of Pharmacology faculty members. The individual in this position assumes responsibility for general administrative support functions, as well as administrative consultation and assistance to the Chair and acts in the Chair’s behalf to ensure adherence to the policies and procedures of the department, School of Medicine and external granting agencies.

This position provides consultation on coordination, administration and management of biomedical research projects.

* This position is ON SITE only*

• Provide managerial and administrative assistance to the Chair, research faculty and staff on matters relating to the Department of Pharmacology, and the biomedical research projects within the department. Serves as back-up Business Manager/Fiscal Officer to the Department of Medical Microbiology, Immunology and Cell Biology in the absence of the part-time Business Manager in MMICB.
• Assists in developing and proposing short-term and long-term plans relating to departmental administrative priorities, goals and objectives.
• Develops general operating and administrative procedures required to implement policies established by the Chair and the School of Medicine in general.
• Accountable for the administration of departmental operations including, but not limited to, fiscal management, budgets and personnel policies. Acts as a fiscal officer or delegate, recognizes responsibilities for maintaining financial resources, ensuring propriety of transactions, and providing required information to central administrative units.
• Develops and maintains the departmental accounting systems and procedures relating to the expenditure of state, local, grant and Foundation funds. The accounting systems include the University’s CITRIX and AIS systems, Payment-Net (Procurement Cards).
• Prepares and monitors the state and local budgets reviewing operating costs and recommends expenditure levels based on identified needs and priorities. Maintain a continuing analysis of operating costs which includes the preparation of financial documents to forecast fiscal reserves and deficits.
• Verifies payroll distributions and transmittals for personnel in the department. Tracks and records fringe benefits for Civil Service employees in Pharmacology using Laserfiche.
• Completes recruitment requests and hiring forms in Neoed for the opening of new positions and hiring of individuals.
• Verifies payroll distributions and transmittals for personnel in the department. Tracks and records fringe benefits for Civil Service employees in Pharmacology.
• Prepares and maintains all Faculty, A.P. and Civil Service appointment papers.
• Reviews and recommends changes in departmental procedures to enhance the administrative efficiency of the department.
• Composes business correspondence for the department and that requires the interpretation, explanation or defense of unit policies and guidelines, administrative or programmatic functions.
• Assembles, prepares administrative reports, and carries out special assignments as requested by the Chair.
• Participates in various committees that tend to recommend or set administrative policies and procedures for the School of Medicine.
• Maintain and reconcile yearly extensive departmental equipment inventory and conduct all inventory audits. Report and correct inconsistencies between Pharmacology records and Fixed Assets-OTC.
• Share website coordinator duties with Office Administrator for maintaining the department SIU-SOM website. Attend training, update and add new information to website when required.
• Share duties of sorting/routing mail; maintain photocopier, printers, fax on Bixcom, department office supplies, etc. Contact for maintenance of department equipment and room issues.

• Advises and assists principal investigators in business management matters associated with the submittal, award and expenditure guidelines associated with externally funded projects. This includes but is not limited to personnel, space management, equipment procurement and maintenance, accounting and budgeting.
• Reviews business portions of all grants and…