Office & Facility Manager- US; Chicago, IL

At Gideon Brothers, we're crafting the future of logistics, manufacturing, and other industrial environments with cutting-edge AI and 3D vision-based autonomous robots. Our mission is simple: automate the complex, so people can shine in what they do best.

Behind the technology is a team of 100+ talented people — bold thinkers, and passionate problem-solvers who genuinely care about what they're building and who they're building it with. We're an ambitious group with different backgrounds, skills, and experiences, united by a shared love for what we do and a culture built on team spirit, constant learning, and kindness.

About the role

Our Bolingbrook facility is where the action happens — robots are built, tested, and demonstrated here, and customers walk through our doors. This role comes at a pivotal moment — you'll be joining as we move from early-stage US presence to a fully operating, multi-functional organization, growing significantly over the next 12–18 months.

This is a hands-on, high-ownership role covering site operations, facility coordination, vendor and supplier management, customer demos and events, administrative support, stakeholder service, tools and process improvement, and interim coordination of warehouse and logistics activities during our scale-up phase.

As our US operations grow, we expect to build more specialized ownership across warehouse, logistics, and delivery support. In the meantime, this role will help establish the structure, tools, processes, documentation, and reliable day-to-day coordination needed to support current operations and future growth.

This isn't a "monitor the dashboard from a distance" operations role. It's a builder role. You'll have real ownership, real freedom, and real impact — shaping how our US facility runs today and how it scales tomorrow. If you're someone who gets energized by fixing what's broken, building what doesn't exist yet, and making operations genuinely hum — keep reading.

The role reports to the VP Business Operations.

What you’ll do:

• Support the smooth daily functioning of the Bolingbrook office and manufacturing facility, ensuring the site is organized, productive, safe, and operationally reliable.
• Manage office and site supplies, workplace resources, manufacturing support materials, promo materials, facility needs, vendors, suppliers, and service providers.
• Support customer demos, customer visits, trade shows, external commercial events, internal meetings, leadership visits, and site activities from an operational and logistics perspective.
• Coordinate day-to-day warehouse and inventory activities during the scale-up phase, including receiving, processing, storing, issuing, tracking goods, stock accuracy, ERP/system data, and inventory controls.
• Organize and coordinate shipments of vehicles, materials, spare parts, equipment, and products to customers, partners, events, and internal locations.
• Prepare shipping documentation, coordinate packaging and pickup, communicate with external logistics vendors and carriers, and track shipments until successful delivery.
• Help build clear warehouse and logistics processes, tools, documentation, and handover-ready ways of working so the function can scale and transition into dedicated Manufacturing/Delivery ownership as the business grows.
• Coordinate day-to-day workplace and site safety activities on an operational level, in cooperation with Legal, external partners, vendors, Manufacturing, and internal stakeholders.
• Provide administrative support to Management and customer-facing teams, including customer/vendor setup forms, certificates, audit support, approvals, and standard documentation, in alignment with Legal, People, IT, Finance, and other supporting teams.
• Act as a trusted operational partner to internal stakeholders by understanding their needs, providing timely and high-quality support, and ensuring strong cross-functional alignment across Manufacturing, Delivery, Sales, Customer Success, Finance, Legal, IT, People, Management, suppliers, carriers, and external partners.
• Own, design, document, and continuously improve tools and processes within the role’s area of responsibility.
• Explore and…