Financial & Operations Coordinator

Overview: The Financial & Operations Coordinator will own routine financial administration while providing organized operational support to the Director of Operations.

This role brings together bookkeeping support, invoicing, accounts receivable, Shopify and store administration, financial documentation, and recurring operational tasks currently spread across multiple team members.

Overview: The Financial & Operations Coordinator will own routine financial administration while providing organized operational support to the Director of Operations.

This role brings together bookkeeping support, invoicing, accounts receivable, Shopify and store administration, financial documentation, and recurring operational tasks currently spread across multiple team members.

• Process receipts, invoices, bills, and reimbursements
• Track billable expenses and marketing allocations
• Enter and categorize routine transactions in Quick Books Online
• Attach supporting documentation to transactions
• Assist with accounts payable and accounts receivable
• Create and send agent invoices and monthly statements
• Apply payments and monitor outstanding balances
• Prepare credit card statements and documentation for reconciliation
• Maintain separate and accurate records for Land Guys and related LLCs
• Flag missing, duplicate, unusual, or unclear transactions

• Enter and update products in Shopify
• Maintain inventory quantities and product information
• Track shipping charges and related receipts
• Create agent receivables and invoices
• Monitor unpaid store balances
• Reconcile Shopify orders with Quick Books records
• Coordinate with office staff to ensure orders are shipped and billed completely
• Review product pricing, costs, and margins to support accurate billing and store profitability

• Assist the Director of Operations with recurring administrative and operational tasks
• Maintain trackers, project lists, and follow-up items
• Pull reports and organize data for review
• Prepare information for meetings and management review
• Prepare drafts of trackers, checklists, and process documents
• Assist with data entry, reporting, and system updates
• Follow up with staff or agents for missing information
• Update project status and action-item lists
• Coordinate routine communication and documentation
• Organize documents, reports, and supporting records
• Organize records for compliance, operational, or financial reviews
• Help document and update standard operating procedures
• Maintain organized files in One Drive and Share Point
• Support implementation of new systems and workflows
• Track deadlines and confirm assigned action items are completed
• Help identify process gaps, repeated issues, and opportunities for improvement

The Financial & Operations Coordinator serves as an administrative and operational support partner to the Director of Operations.

This position is responsible for preparing information, maintaining systems, coordinating follow-up, and executing established processes. The role supports decision-making by ensuring information is organized, accurate, and current.

The position does not have authority over company policies, staff management, strategic initiatives, financial decisions, or final operational decisions unless specifically delegated.

Note:

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of responsibilities, duties, and skills required. Responsibilities may evolve and change over time based on business needs.