Procurement Card Administrator Job Springfield area,Illinois USA,Business

Browsers

We recommend using the following browsers to complete the application:
Desktop:
Google Chrome, Edge with Chromium
Mobile:
Google Chrome, Safari

Description

Under the general supervision of the Associate Director of Procurement Services, the Procurement Card (P-Card) Administrator is responsible for the administration, oversight, compliance monitoring, and continuous improvement of the SIU School of Medicine (SOM) Procurement Card Program. This position ensures adherence to the SIU School of Medicine Procurement Card Program Policies and Procedures Manual, Southern Illinois University financial policies, applicable state and federal regulations, and internal control standards.

The Procurement Card Administrator serves as the primary subject matter expert and institutional resource for all matters related to the Procurement Card Program for SIU School of Medicine and SIU Physicians & Surgeons, Inc. d/b/a SIU Health Care. Responsibilities include managing cardholder enrollment and account maintenance, providing training and guidance to program participants, auditing all procurement card transactions for compliance, coordinating with financial institutions and internal stakeholders, and recommending program enhancements that strengthen controls, improve operational efficiency, and support organizational objectives.

* This position is ON SITE only*

Examples of Duties Procurement Card Program Administration 50%

Review and process Procurement Card enrollment applications, including Cardholder, Reviewer, and Approver requests, ensuring completeness, accuracy, and appropriate departmental and Financial Affairs approvals.

Establish, modify, and maintain procurement card accounts through the banking vendor platform, including issuance of new cards, replacement cards, spending limits, merchant category restrictions, and account controls.

Securely receive, store, and distribute procurement cards in accordance with established internal control requirements.

Monitor cardholder activity and approval workflows to ensure timely reconciliation and approval of transactions within established billing cycles.

Maintain comprehensive and accurate records of cardholder documentation, account activity, correspondence, approvals, and compliance actions to support audit requirements and institutional record retention standards.

Administer policies and procedures governing card issuance, usage, suspension, and revocation.

Collaborate with Procurement Services leadership regarding card suspensions, account restrictions, corrective actions, and program enforcement measures.

Develop, coordinate, and deliver training programs for cardholders, reviewers, and approvers regarding program requirements, policy updates, and best practices.

Prepare and distribute program-related communications, guidance documents, notifications, and correspondence to stakeholders.

Serve as the primary liaison between SIU School of Medicine and the banking institution for procurement card services, account administration, fraud resolution, and operational support.

Maintain and update the Procurement Card Program Policies and Procedures Manual to ensure alignment with institutional policies, regulatory requirements, and industry best practices.

Analyze program data and purchasing trends to identify opportunities for increased efficiency, cost savings, compliance improvements, and enhanced utilization of program features.

Prepare recurring and ad hoc reports, dashboards, and statistical analyses for management review.

Recommend and implement process improvements, internal controls, and program enhancements that strengthen oversight and optimize program performance.

Coordinate responses to card security issues, including fraudulent activity, compromised accounts, lost or stolen cards, and phishing incidents, working directly with cardholders and banking representatives to mitigate risk and resolve issues.

Compliance Monitoring and Audit Review 45%

Perform comprehensive compliance reviews and audits of all procurement card transactions for SIU School of Medicine and SIU Health Care.

Conduct detailed reviews of procurement card transactions to ensure compliance with institutional policies, procurement regulations, and financial controls.

Identify and investigate transactions involving:

Prohibited or unauthorized purchases;
Improper sales tax charges;
Missing or incomplete supporting documentation;
Required exception approvals not obtained;
Split or repetitive transactions designed to circumvent…