Admissions and Records Coordinator
Job in
Springfield, Sangamon County, Illinois, 62777, USA
Listed on 2026-02-16
Listing for:
SIU Medicine
Apprenticeship/Internship
position Listed on 2026-02-16
Job specializations:
-
Education / Teaching
University Professor, Education Administration, Academic, Faculty
Job Description & How to Apply Below
Description
Under minimal direction of the Senior Associate Dean for Education and Curriculum, this position will serve as a professional coordinator in registration and records activities and serves as Registrar for Years 3 and 4.
Examples of Duties- Supervise Registrar in the Office of Student Affairs.
- Training others in Empower including faculty, students and staff.
- Responsible for entering, verifying and maintaining course curriculum data, degree audit data, course instructor data and course schedule data in the Student Information System.
- Evaluate students credentials to determine completion of requirements and to ensure compliance with university policies for degree awarding. Recommends changes as appropriate.
- Actively participates in Orientation of Year 3 and 4 students.
- Actively participates in the planning and formulation of Year 3 and 4 policy and procedure manuals.
- Counsel and advise students on university academic requirements for clerkship, selective/elective requirements, individually designed elective/selective proposals and for absence and vacation scheduling.
- Responsible for completion of application paperwork for students applying to off-campus electives which may also include coordination of Clinical Affiliation Agreements.
- Responsible for organizing clerkship and selective/elective activities, including preparing, developing and maintaining schedules for each student for all four years of the curriculum as well as visiting medical students.
- Responsible for scheduling individualized educational activities (for instance: individualized USMLE preparation, research, or clerkship remediation) based on participant interest and faculty/clinical associate availability, with responsibility for recommending alternatives.
- Responsible for producing a master schedule of all activities by student and by experience.
- Responsible for ensuring that student evaluations are received and reported by the appropriate faculty in a timely manner.
- Responsible for imputing grades across all years of the curriculum into the Student Information System.
- Serves as an advisor to Year 3 and Year 4 curriculum committees with regards to records, policies and procedures.
- Compose written material related to assigned duties.
- Maintaining accurate and complete student records of educational activities across all four years of the curriculum in accordance with accreditation standards.
- Monitoring student educational activities to ensure that all requirements are being met; interprets records, policies and procedures to advise students and/or their electives advisor of potential problems.
- Ensuring that faculty evaluate all student courses in Years 1 through 4 in a timely manner.
- Providing regular feedback of student evaluation compilations to the Sr. Associate Dean for Education and Curriculum, the Associate Dean for Student Affairs, the relevant Curriculum Directors, and the Chairman of the Student Progress Committee.
- Visiting medical student applications are received and processed using AAMC visiting student software (VSLO).
- Working with faculty to develop individualized schedule of activities.
- Register approved visiting medical student into the Student Information System (Empower).
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×