Senior Financial Officer Job Springfield area,Illinois USA,Finance & Banking

Location: 200 North 11th St, Springfield, IL 62703, United States

Base Pay: $74,816.67 - $ per Year
Employee Type:
Regular Full Time
Manage Others:
Yes

Responsibilities

Assist the Chief Financial Officer in overall planning, monitoring and operations of the Finance Division relating to budget development and budget submissions; monitor quarterly, semi-annual, and annual HUD financial report submissions, routine/non-routine reports, and all other granting agency reports; provide internal controls, investment of SHA funds, payroll processing, opening/closing SHA books at fiscal year ends; reconcile, analyze and explain SHA financial and budget matters to public accountants, cost auditors, HUD officials and other agencies coordinating audit and management review activities, SHA board members, directors, and staff.

Assist the CFO in the overall planning, monitoring, HUD procurement compliance, and operations of the Procurement Division related to procurement of services, office furniture, equipment and supplies on an agency-wide basis.

Assist the CFO in overall planning, monitoring, and operations of the Management Information System agency-wide; provide online database resources, systems hardware, software applications and LAN configurations.

Perform monitoring of all budgets and grant funds.

Retain records and ledgers of all budgets and grant funds.

Prepare all budgets and grants for review and approval.

Monitor and report compliance with local, state and federal HUD guidelines.

Work with the CFO to develop and implement short‑ and long‑term financial strategies.

Ensure the collection and recording of all leave requests for timekeeping and payroll summary reports.

Ensure submission of accurate timesheets to the Finance Manager or CFO for payroll.

Coordinate the Finance Division’s efforts in review, compilation and processing of payroll.

Process time reports monthly for the Managers.

Maintain the Authority’s budget for individual programs by identifying potential problems and informing the CFO and CEO of any concerns in budget overruns, and monitor actual budget performance of Finance operations to identify trends.

Prepare quarterly analysis of actual versus budget for Asset Managers, Director of HCV, Director of Self‑Sufficiency Programs, COO and CEO.

Prepare the Annual Budget for board approval as needed, incorporating estimates on income and expense projections and subsidy computations; budgets for Conventional, HCV, LIHTC properties, Modernization, Development, and related programs are included.

Stay knowledgeable of changing policies regarding compliance and reporting of LIHTC, RAD and other mixed‑finance properties.

Communicate with third‑party managed property owners to assist in decision‑making related to the budget.

Assist in developing, maintaining and overseeing the records management compliance and needs of the Division.

Develop procedures to ensure uniform implementation of SHA and HUD policies, regulations and requirements as they relate to Finance.

May indirectly supervise management‑level supervisors of the entire Division in preparation, coordination and implementation of goal‑oriented work plans, probationary and annual performance evaluations, and coordinating job training in the absence of the CFO.

Assist the CFO in developing budgets that meet the short/long‑range goals of the Authority.

Assist in handling all telephone administrative matters for the SHA’s communications system.

Review requisitions and purchase orders for the CFO to approve funding and payment.

Assist with quarterly staff meetings of the Finance Division to ensure communication, goals and objectives, and updated status on issues of the SHA.

Assist with submitting the annual FDS reporting to HUD and scheduling the annual audit, ensuring a smooth audit process.

Ensure the payroll system is up‑to‑date, allowing the HR system to provide necessary data to capture and provide up‑to‑date reporting as needed, process payroll as required and complete time and attendance records of all SHA staff.

Cross‑train and serve as Acting CFO to back up this position in their absence, and actively shadow the CFO to gain full understanding of their…