Sr. Accounts Payable Specialist

General Summary

Sr. AP Specialist responsible for accurate, timely, and compliant processing of vendor invoices, with a strong focus on purchase order (PO) matching, project‑based accounting, and grant‑funded expenditures. This role serves as a subject‑matter expert for complex AP transactions, supports month‑end close activities, and partners closely with Procurement, Project Management, and Grants teams to ensure financial accuracy and compliance with internal controls and external regulations.

The position will be based in the Chicagoland area at the GTI Energy Headquarters. We offer a hybrid/core work week, with remote Mondays and Fridays, and on‑site requirements Tuesday through Thursday.

• Perform end‑to‑end processing of vendor invoices, including high‑volume and complex transactions
• Execute 2‑way and 3‑way PO matching (invoice, PO, and receipt), investigating and resolving variances related to pricing, quantity, and terms
• Ensure invoices are properly coded to general ledger accounts, projects, cost centers, and grants
• Review and validate supporting documentation to ensure compliance with company policies and audit standards
• Process weekly or biweekly payment runs (ACH, wire, check)

• Accurately allocate expenses to capital projects, operational projects, and grant‑funded initiatives
• Ensure invoice charges align with approved project budgets, funding sources, and grant agreements
• Monitor allowable vs. unallowable costs under grant regulations and funding requirements
• Support grant reporting, audits, and reconciliations, including preparation of documentation for internal and external auditors
• Coordinate with Project Managers and Grants Administrators to resolve discrepancies and ensure timely cost recognition

• Maintain strict adherence to internal controls, segregation of duties, and approval workflows
• Assist with month end, quarter end, and year end close, including accruals and AP reconciliations
• Support internal and external audits by providing detailed documentation and responding to inquiries
• Ensure compliance with GAAP and applicable grant and regulatory requirements

• Serve as a primary point of contact for vendors regarding PO related questions and payment issues
• Collaborate with Procurement/Purchasing on vendor setup, PO accuracy, and contract compliance
• Provide guidance and training to junior AP staff on PO matching, project coding, and best practices
• Identify opportunities to improve AP processes, automation, and reporting
• Perform other duties as assigned

• Demonstrated expertise in PO‑based invoicing and 3‑way matching
• Hands‑on experience with project accounting and grant‑funded expenses
• Strong knowledge of AP controls, invoice auditing, and expense allocation
• Proficiency with ERP systems; preferably Deltek Costpoint (e.g., Oracle, SAP, Workday, Net Suite, or similar) and advanced Excel skills
• Excellent analytical, organizational, and problem‑solving abilities
• Strong communication skills with the ability to work cross‑functionally
• Strong internal and external customer service professionalism

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 5+ years of Accounts Payable experience, including senior‑level or lead responsibilities

The salary range for this position is $70,000 - $80,000 USD annually. This salary range is GTI Energy’s good faith estimate, and the actual salary may vary based on a number of factors including, but not limited to, GTI Energy’s business or organizational needs and an individual’s relevant experience, education, qualifications, certifications, skills, seniority, geographic location, and/or performance. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus.

The range listed is just one component of GTI Energy’s total compensation package for employees. Other rewards may include annual bonuses, paid time off, and…