Financial Aid Coordinator

• Assist with activities related to student financial aid programs for the School of Medicine
• Enter and update financial aid budgets and award packages while ensuring accuracy.
• Monitor Financial Aid records and other reporting sites to ensure students receive appropriate funding.
• Coordinate financial aid disbursements and assist with verification that federal and state regulations are followed.
• Provide guidance to students, applicants, and families regarding financial aid eligibility, loan options, scholarships, and borrowing implications.
• Assist students with loan applications aid financial aid documentation.
• Register students in the Banner system for financial aid and billing purposes.
• Respond to inquiries from current students, prospective students, and alumni regarding financial aid records and eligibility.
• Work closely with Director to conduct financial literacy and debt management sessions for medical students.
• Assist with institutional loan programs and serve as liaison with the University Accounting Services for institutional loan administration.
• Work with private lenders to assist students including all medical students in identifying funding options.
• Assist with reporting requirements for MD program financial aid activities.
• Provide support for scholarship programs and related initiatives.
• Prepare financial aid correspondences, reports, charts, and other materials for the Director of Financial Aid.
• Attend professional development opportunities and financial aid workshops through organizations such as AAMC, NASFAA, ILASFAA, and MASFAA.
• Provide administrative coordination support to the Director of Financial Aid including maintaining calendars and assisting with departmental communications.

Data Management: 40%

• Maintain student financial aid records within the institutional ERP (Ellucian Banner) ensuring accuracy of eligibility, awards, and disbursement data.
• Assist with processing data imports from federal aid systems including FAFSA and Common Origination and Disbursement (COD) system.
• Support routine monitoring of financial aid data across institutional systems, federal reporting platforms, and private loan reporting platforms.
• Generate basic operational reports related to financial aid awarding, loan processing tracking, and scholarship administration.
• Assist with routine data reviews to identify discrepancies and support corrections within financial aid data records
• Support financial aid reconciliation by comparing Banner data with institutional accounting records along with private loan records.
• Assist with preparation of financial aid data for institutional reporting, regulatory submissions, and accreditation documentation.
• Maintain student financial aid files ensuring confidentiality and compliance with institutional policies.
• Create and maintain financial aid documentation originating from the department which may include complex or confidential information.
• Sensitive to the needs of underrepresented minority populations.