Office Assistant

Office Assistant

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Assistant for our Victim & Witness Services Unit. This Office Assistant will be an instrumental position within the Unit, responsible for the agency's file retention and scanning process to ensure documents are digitized and stored properly. It is also a position that will be working directly with victims of crime and ensuring proper notifications are sent timely.

This position will be responsible for communicate effectively, demonstrate professionalism and sensitivity. The ideal candidate will be able to work well with the public, other staff, Board Members, and Senior Management and be comfortable with written and verbal communication. We invite qualified candidates who are interested in public safety, and victim services to apply.

The Prisoner Review Board offers a robust benefit package including:

• Monday-Friday schedule
• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

• Responds to verbal and written inquiries from victims, complaining witnesses, and county victim advocate units regarding parole, discharge information, or documentation for individuals in custody within the Illinois Department of Corrections (IDOC) or Illinois Department of Juvenile Justice.
• Manages and maintains document scanning, microfilm and electronic filing.
• Coordinates Document Retention and Disposal.
• Participates in Stakeholder Meetings.
• Performs Data Maintenance and Cleanup.
• Performs other duties as assigned or required which are reasonable within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to high school.
• Requires one year of related office experience.
• Requires the ability to keyboard accurately at 35 wpm.

• Prefers basic computer skills.
• Prefers working knowledge of office practices, procedures, and programs.
• Prefers good grammar, spelling and punctuation skills.
• Prefers the ability to maintain files.
• Prefers the ability to follow oral and/or written instructions.

• Requires completion of a background check and self-disclosure of criminal history.
• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing, or involves sitting most of the time with some pushing and pulling of arm or leg controls.
• The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission.
  
  (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole.

The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions.

Monday - Friday 8:30am-5:00pm

Headquarter

Location:

1001 N Walnut St, Springfield, Illinois, 62702

Work County:
Sangamon

Krista Kincaid Email:
Krista.m.Kincaid