Transportation Executive Ii; Technical Manager Iv Senior Policy Administrator

Transportation Executive II (Technical Manager IV) Senior Policy Administrator

Job Requisition  IPR#25-01023

Opening Date: 06/11/2026

Closing Date: 06/26/2026

Agency:
Department of Transportation

Class

Title:

Transportation Executive II

Skill Option:
None

Salary:
Anticipated Starting Salary: $5,666 Monthly;
Full Range $5,666-$10,233 Monthly

Job Type: Salaried

Category:
Full Time

County:
Sangamon

Number of Vacancies: 1

Bargaining Unit Code: NR916 Protech Teamsters

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

The Illinois Department of Transportation (IDOT) is seeking to hire a Senior Policy Administration Specialist. The successful candidate will manage the department’s policy lifecycle processes, including document review coordination, Power

DMS administration, routing and version control, policy compliance tracking, and internal support for policy publication and procedural documentation standards.

• Under general direction, serves as the Sr. Policy Administrator, organizing, planning, executing, controlling, and evaluating the department’s policy lifecycle processes and ensuring data integrity.
• Maintains various SharePoint sites that house procedural documentation, publication tools, and user guidance.
• Coordinates manual sales and publication distribution using Jet Pay, SAP, Access and Excel systems.
• Coordinates policy‑related meetings.
• Performs other duties as required or assigned that are reasonably within the scope of the above.

• Knowledge equivalent to completion of four years of college, preferably with courses in public or business administration, communications, information management, or related policy writing/development coursework.
• Two years of responsible administrative experience in a public or business organization, including drafting rules, procedures, policy guides, interpretations, or directives; editing and formatting policy documents; and using a document and policy management platform such as Power DMS.

• Advanced knowledge of ISO 9001 document control principles, including audit trails and versioning.
• Advanced proficiency in Microsoft Word, Excel, SharePoint, and Adobe Acrobat.
• One year of experience coordinating cross‑functional review processes, routing documents for executive approval, and managing review schedules.
• One year of experience with manual sales tracking, inventory management, and financial reporting tools such as Jet Pay, SAP, Access, and Excel.

• Successful completion of a background check and criminal history disclosure.
• Ability to travel in the performance of duties, including overnight stays as appropriate, and a valid driver’s license.

The IDOT team works diligently to provide safe, cost‑effective transportation for Illinois, enhancing quality of life, promoting economic prosperity, and protecting the environment. We foster a culture of inclusivity and hold ourselves to the highest ethical standards.

• Flexible work schedules in several program areas (flexible time, hybrid scheduling).
• Health, Life, Vision, and Dental Insurance.
• Pension Plan.
• 12 weeks paid Maternity/Paternity Leave.
• Deferred Compensation Program and other pre‑tax benefit programs (Medical/Daycare).
• Employees earn 12 paid Sick Days annually.
• New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually.
• Employees earn 3 paid Personal Days annually.
• 13-14 paid holidays annually (based on start date).
• Tuition Reimbursement.
• Employee Assistance Program and/or mental health resources.