Business Manager

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The incumbent performs a variety of business and administrative functions in support of the Department of Psychiatry's fiscal and administrative activities. Responsibilities include compiling and analyzing data, preparing reports, assisting with budget development and financial monitoring, and coordinating activities related to contracts, procurement, and personnel, while ensuring compliance with applicable policies, procedures, and regulatory guidelines of the department, School of Medicine (SOM), SIU Health Care (SIUHC), and the State of Illinois.

This position provides administrative support and assistance to the Assistant to the Chair on assigned projects, programs, and operational needs.

• Assist in the preparation and management of short- and long-term departmental budget planning documents for the Department of Psychiatry, including revenue and expenditure projections across multiple funding sources (state appropriations, clinical revenues, hospital contracts, grants, and foundation funds).
• Develop and maintain financial tracking systems; compile and assemble data and prepare financial and administrative reports.
• Monitor and analyze budget balances and expenditures; prepare recommendations, track and process budget adjustments in accordance with established policies and procedures.
• Review fiscal and operational policies mandated by the University and SIU Health Care and assist in evaluating the financial and operational impact of implementation.
• Serve as fiscal officer designee for departmental accounts; monitor, review, and reconcile income and expenditures to ensure accuracy and compliance with established guidelines.
• Assist in the fiscal officer designee approval process with recruitment and hiring process.
• Audit, validate, and reconcile financial activity for principal investigators and faculty; identify discrepancies and report findings for resolution.
• Coordinate purchasing activities, including requisitioning and bidding processes; provide input on the acquisition of administrative, clinical, and research equipment.
• Assist in the preparation and coordination of grant budgets and external agency contracts in accordance with sponsor and institutional requirements.
• Collaborate with faculty, principal investigators, and internal departments to facilitate grant and contract processes.
• Support the identification and evaluation of funding opportunities for existing and proposed programs.
• Serve as departmental card manager for the procurement card program; monitor usage and ensure compliance with institutional policies.
• Monitor financial aspects of contracts and sponsored projects; review invoices and internal billings for accuracy, compliance, and fund availability.
• Coordinate and maintain physician professional service contracts and clinical service agreements, including tracking financial terms and ensuring alignment with budgetary and institutional requirements.
• Compile and prepare cost, staff effort, and space utilization reports; assist in coordinating the annual faculty and staff contract process to ensure alignment with budgeted resources.
• Gather and analyze financial and operational data; prepare routine and ad hoc reports (accounts receivable, divisional analyses).
• Monitor patient volume, clinical productivity, and related financial indicators; compile and prepare reports to support operational, fiscal planning, and leadership decision‑making.
• Track and reconcile call coverage invoices, medical directorship agreements, and other professional service agreements; follow up to ensure timely payment and proper documentation.
• Serve as a liaison between the department and SIU Health Care on matters related to clinical budgets, financial performance, and business aspects of the medical service and practice plan activities.
• Oversee the fixed assets inventory process, including tracking, reconciliation, and ensuring compliance with institutional policies.
• Supervise and provide day‑to‑day oversight of accounting staff, including…