PHIG Project Coordinator; Personal Services

Position: PHIG Project Coordinator (Personal Services Contract)
Job

Requisition

Opening Date: 06/03/2026

Closing Date: 06/17/2026

Agency:
Department of Public Health

Class

Title:

CONTRACTUAL WORKER - 10000

Office:
Transformation

Division:
Chief Transformation Officer's Office

Posting
-20-0075 / 56637

Skill Option:
None

Bilingual Option:
None

Salary: $63.00/Hourly

Job Type: Hourly

Category:
Full Time

County:
Sangamon

Number of Vacancies : 1

Bargaining Unit Code:
None

Merit Comp Code:

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The PHIG Project Coordinator will provide centralized project coordination, grant compliance oversight, and cross functional support for the Public Health Infrastructure Grant (PHIG). This role ensures PHIG funded initiatives are executed on schedule, within scope, and in alignment with federal requirements and agency priorities. The contractor will manage day-to-day project activities, monitor compliance, and maintain audit ready documentation. They will coordinate reporting, track budgets and performance metrics, and serve as a liaison across programs, shared services, and external partners.

The role also supports risk mitigation, grant amendments, closeout activities, and long term sustainability planning.

Essential Functions

* Coordinate day to day PHIG project activities, timelines, work plans, and deliverables across programs.

* Monitor federal grant compliance and maintain audit-ready documentation.

* Track PHIG budgets, expenditures, and burn rates alongside program and finance teams.

* Prepare and coordinate submission of PHIG progress and financial reports.

* Serve as central liaison among IDPH program teams, finance, procurement, HR, and partners.

* Identify risks or delays and recommend corrective actions.

* Track outputs, milestones, and outcomes for performance measurement.

* Support communication of project status, decisions, and issues.

* Support grant amendments, scope changes, and no-cost extensions.

* Assist with grant closeout, documentation, and sustainability planning.

Minimum Requirements

* Requires a Bachelor's degree in public health, public administration, business administration, finance, healthcare administration, or related field.

* Require at least 3 years of experience in project or program coordination, grant administration, or public sector program management.

Preferred Qualifications

* At least 3 years working with federal or state grants, including reporting, compliance documentation, or budget monitoring.

* At least 3 years of experience coordinating work across multiple teams or departments with defined timelines and deliverables.

* At least 3 years of experience preparing, contributing, or reviewing progress reports, financial documentation, tracking tools, or compliance materials.

* At least 2 year's experience with federal and state grants, compliance requirements, Uniform Guidance (2 CFR 200), and audit monitoring preparation

* At least 2 year's experience managing multi-team projects, developing work plans, timelines, and coordinating across multiple offices within the Department.

* At least 2 year's experience monitoring grant budgets, spending rates, and expenditure alignment, and preparing progress reports, tracking tools, and performance documentation.

* At least 2 year's experience collaborating with diverse teams in program, finance, procurement, and IT, preparing leadership facing materials, and supporting process improvement or risk mitigation.

Conditions of Employment

* Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

* This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a…