Medical Records Specialist

Job Title: Medical Records Specialist

Industry: Healthcare

Location (City, State): Geneva, IL

Assignment Type: Contract-to-Hire

Pay: $19.00–$20.00 per hour

Work Schedule: Monday–Friday, 8:00 AM–4:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Our client is a growing healthcare organization focused on delivering quality patient support while fostering a positive, team-oriented workplace. They are committed to employee development, strong leadership, and creating an environment where team members can grow professionally.

We are seeking a detail-oriented Medical Records Specialist to support medical documentation and correspondence functions within a busy healthcare environment. This role is responsible for managing record requests, coordinating incoming communications, maintaining accurate documentation, and ensuring compliance with privacy and confidentiality standards.

• Process and review incoming correspondence from insurance carriers, government agencies, and other external organizations.
• Assess medical record requests and identify the appropriate patient documentation needed to fulfill each request.
• Compile, prepare, and securely transmit requested records within established timelines.
• Direct incoming communications to the appropriate departments for timely review and follow-up.
• Monitor payer correspondence, audits, and documentation requests, ensuring proper routing and escalation when needed.
• Maintain accurate records of requests, releases, and related communications.
• Handle patient information in accordance with HIPAA requirements and organizational policies.
• Communicate effectively with internal teams and external partners regarding documentation requests.
• Support document management activities, including scanning, indexing, filing, and record maintenance.
• Track outstanding requests and follow up to ensure completion.
• Assist with administrative and revenue cycle workflows related to medical records management.

• Previous experience working with medical records required.
• Knowledge of Revenue Cycle Management (RCM) processes preferred.
• Familiarity with HIPAA regulations and patient privacy requirements.
• Experience with electronic medical record systems;
  Athena experience is a plus.
• Strong organizational, computer, and problem-solving skills.
• Demonstrated reliability and professional work history.
• High School Diploma or equivalent required.
• Ability to pass required pre-employment screenings, including background and drug screening.

• Fully onsite position in Geneva, IL.
• Training provided by experienced team members.
• One-step virtual interview process.
• Reliable transportation is required.

• Opportunity to join a growing and stable healthcare organization.
• Supportive leadership team and collaborative work environment.
• Contract-to-hire position with long-term potential.
• Hands-on training and career development opportunities.
• Culture focused on teamwork, positivity, continuous learning, and professional growth.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.