Senior Health Information Specialist; Medical Records

Job Summary

Join us at the forefront of medicine at UChicago Medicine, as a Medical Records Technician IV in the Health Information Management Department. This position is on‑site at our Hyde Park campus at Mitchell Hospital.

Under minimal direction, the Medical Records Technician IV assists physicians and the medical center in the record completion processes to ensure compliance with licensing, regulatory and accrediting agencies. Performs and coordinates release of information processes internal and external to the HIM Department and Medical Center, and coordinates the completion of death certificates and requests for autopsies.

• Assist in the record completion cycle to ensure compliance with regulatory, licensing, and accrediting agencies by analyzing and validating deficiencies in electronic and hard‑copy medical records, assisting physicians in their record completion activities, processing transcribed documents, and preparing notification letters and reports for the Medical Staff and Administration.
• Coordinate release of information requests through direct patient or other customer contact via telephone, incoming mail, an online computer system, or the internal department.
• Maintain patient confidentiality as required by the Medical Center, departmental and industry/legal standards.
• Coordinate the entire expiration process, including scrutiny of autopsy papers for completeness, appropriateness and accuracy; completion of death certificates as required by the State of Illinois; initiation and updating of documentation of all expiration activities; staying current on state and country expiration requirements; assisting staff unfamiliar with the expiration process; and ensuring paperwork is completed timely and death certificates are signed within 24 hours of patient death.
• Keep the work area neat and clean and properly care for equipment.
• Perform other related tasks deemed necessary for the effective and efficient function of the HIM areas.

• High school diploma or GED required.
• 3–5 years of previous health information management experience in an acute care facility as a Medical Record Technician III or similar position.
• Equivalent college training will be considered in lieu of years of previous experience.
• Attention to detail to differentiate patient demographic information, forms, visit types, and numbers.
• Medical terminology training required or successful completion within 9 months of employment.
• Strong key entry and/or typing skills with CRT and/or PC experience required.
• Proficiency with Microsoft Word, Outlook, and Excel.
• Advanced knowledge of medical‑legal rules and regulations governing confidentiality and release of medical information.
• Proficiency in multiple computer systems within an acute‑care hospital and health information management department.
• Strong skills in independently prioritizing and accurately performing a variety of duties of increasing responsibility within a system that has frequently changing assignments, priorities, and deadlines.
• Strong communication and interpersonal skills required; high level of diplomacy in customer interactions.
• Professional telephone skills.
• Ability to work independently with self‑discipline and in a team environment.

• Familiarity with licensing, accrediting, and regulatory requirements as they relate to health information management record completion.
• Experience with external release of information.

• Job Type/FTE:
  Full‑time
• Shift: Evening (approximately 3 pm–11:30 pm)
• Job Location:
  
  Hyde Park, Mitchell Hospital
• Unit/Department:
  Health Information Management
• CBA Code: 743CL

Work Hours:

Approximately 40 hours per week, scheduled for the evening shift, 100 % on site. Workdays are Monday–Friday with rotating weekends and holidays; no on‑call shifts.

UChicago Medicine offers a comprehensive benefits package, including competitive compensation on a full‑time equivalent (1.0 FTE) basis, annual market‑based review, and negotiated benefits for employees subject to collective bargaining agreements.

UChicago Medicine is an equal‑opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, or other legally protected characteristics.