HRIS Payroll Specialist

Looking for Independent candidates (W2) Hybrid – Springfield, IL – (2 days onsite per week, i.e., Mon & Tue) HRIS & Payroll Migration Specialist (8+ years of experience)

The Senior Business Analyst / HRIS & Payroll Migration Specialist is responsible for leading the creation, management, and validation of federally compliant requirements and post-migration system documentation for complex HRIS and Payroll transformation initiatives. This role plays a critical part in ensuring regulatory compliance, data integrity, and operational continuity during and after HRIS/Payroll system migrations. The position requires strong experience working on large-scale HRIS and Payroll migration projects, particularly within highly regulated public‑sector or enterprise environments.

• Elicit, analyze, document, and manage federally compliant business, functional, and technical requirements related to HRIS and Payroll systems.
• Ensure all requirements align with federal regulations, labor laws, payroll tax rules, data privacy standards, and audit requirements.
• Maintain full requirements traceability across design, development, testing, and post‑deployment phases.
• Collaborate with legal, compliance, HR, and payroll stakeholders to validate regulatory interpretations and system impacts.

• Support end-to-end HRIS and Payroll migration projects, including legacy system analysis, data mapping, and future-state process definition.
• Document current-state ("as-is") and future-state ("to-be") HR, payroll, and benefits workflows.
• Partner with technical teams to ensure accurate data conversion, validation, and reconciliation during migration cycles.
• Assist in identifying and mitigating risks related to payroll accuracy, employee data integrity, and compliance during transition periods.

• Develop and maintain comprehensive post-migration system documentation, including:
• System configuration documentation
• Process flows and operating procedures
• Data dictionaries and interface specifications
• Compliance and audit artifacts
• Ensure documentation meets federal audit and reporting standards and supports long-term system sustainability.
• Facilitate knowledge transfer sessions for HR, Payroll, Operations, and Support teams.

• Support User Acceptance Testing (UAT), parallel payroll testing, and post-implementation validation efforts.
• Validate migrated data against federal compliance rules and payroll calculations.
• Prepare documentation and evidence to support internal, external, and federal audits.
• Track and resolve post-migration defects, data discrepancies, and compliance gaps.

• Serve as a liaison between HR, Payroll, IT, vendors, compliance teams, and project leadership.
• Provide clear status updates, documentation deliverables, and risk assessments to stakeholders.
• Support change management and communication efforts related to system transitions.

• Bachelor’s degree in Business Administration, Information Systems, Human Resources, or a related field.
• Must have over 8 years of experience supporting HRIS and Payroll migration projects, including data conversion and system transitions.
• Strong experience creating and managing federally compliant requirements and system documentation.
• Solid understanding of HR, payroll processing, benefits administration, and timekeeping systems.
• Hands‑on experience with requirements documentation methodologies and tools (BRDs, FRDs, traceability matrices).
• Strong analytical, documentation, and stakeholder communication skills.

• Experience working in public sector, government, or highly regulated environments.
• Familiarity with major HRIS/Payroll platforms (e.g., Workday, People Soft, SAP, Oracle HCM, ADP).
• Knowledge of federal compliance standards related to payroll, labor, and data privacy.
• Experience supporting audits, compliance reviews, and regulatory reporting.
• Certification such as CBAP, PMI-PBA, or HRIS-related credentials.
• Federal Compliance & Regulatory Analysis
• HRIS & Payroll Systems Expertise
• Requirements Traceability & Documentation