HR Operations Coordinator

The HR & Talent Coordinator plays a critical role in ensuring the flawless execution of core HR processes that impact the full employee lifecycle. With deep HR and talent experience, this individual delivers with a strong sense of urgency, a commitment to 100% accuracy, and a passion for supporting a great employee and candidate experience. The role provides key support in pre and onboarding, employee relations, hiring & recruiting, talent management and compliance.

The HR & Talent Coordinator serves as a trusted partner to both field and corporate teams, reinforcing the company’s values and standards in every interaction.

• Lead and continually refine the onboarding process to ensure a positive, consistent, and branded new hire experience from offer acceptance through the first 30 days
• Coordinate and automate pre‑boarding activities including background checks, systems access, and new hire documents to ensure a smooth Day 1, week 1 experience
• Facilitate orientation meetings, ensuring new hires are set up for success and productivity early
• Own follow‑up touchpoints during the first week and first month to proactively address any gaps, contributing to increased new hire satisfaction and reduce early turnover

• Coordinate interview scheduling with speed and professionalism; ensure a positive candidate experience
• Support hiring managers with job postings, pre‑employment screening, and offer logistics
• Partner with HR and hiring leaders to improve time‑to‑fill and ensure a smooth recruitment process.
• Support administration of talent assessments and reporting. Provide support for leadership programs, onboarding, and culture initiatives

• Maintain and audit employee data in the HRIS (e.g., Paylocity) with 100% accuracy and confidentiality
• Ensure timely processing of employee lifecycle changes in HRIS and ERP (hires, promotions, terminations, transfers) and assist with system upgrades or implementations
• Run and distribute regular HR and compliance reports; support audits with complete documentation
• Generate and analyze reports/dashboards on compliance, performance reviews, and succession tools.
• Partner with HR, IT, and Communications to integrate systems and support engagement campaigns.
• Assist with special projects such as new system launches, digital enhancements, and process improvements.

• Serve as a go‑to resource for employee inquiries with fast, clear, and value‑driven responses
• Support employee relations documentation and follow‑ups, helping HR leaders ensure consistency and policy alignment
• Ensure full compliance with federal, state, and local employment laws and internal policies
• Maintain digital and physical employee files with strict confidentiality and precision

• Monitor and respond to inquiries in the HR mailbox. Respond or elevate request to resolve most transactions within 24‑48 hours. Automate where appropriate.
• Support HR communications including announcements, newsletters, and recognition programs
• Assist in coordinating employee engagement surveys, events, and celebrations that reinforce culture.
• Model professional and values‑aligned behavior in every interaction, acting as a culture ambassador

• 2+ years of progressive experience in HR and/or talent acquisition
• Proven track record of delivering HR & learning processes with speed, accuracy, and professionalism
• Advanced proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS platforms (e.g. Paylocity, Workday)
• Strong communication skills and demonstrated ability to partner cross‑functionally
• High level of discretion, attention to detail, and accountability
• Experience working with confidential employee information in a fast‑paced environment

• Experience supporting multi‑site or multi‑state operations, including hourly and salaried populations
• Familiarity with Paylocity platforms and Applicant tracking systems, recruiting processes
• HR certification (PHR, SHRM‑CP) a plus

• Operational Excellence:
  …