Deputy Chief of Staff

Summary

The Deputy Chief of Staff for the Office of the Speaker has accountability for the Human Resources, IT, and Fiscal Units within the Office. The incumbent performs a variety of strategic and complex duties that support the mission, vision, and values of the Office. The role provides leadership for the (1) Human Resources Unit, including talent management, training design and implementation, policy interpretation, and employee relations;

(2) Fiscal Unit, including timely payroll processing and new hire onboarding, personnel records management, voucher processing and audit management; and (3) IT Unit, specifically, system infrastructure and security, user support, and equipment management.

• Provide subject matter expertise, insight, and best practices research and advice to the Speaker and Chief of Staff on issues within work portfolio.
• Provide human resources support by managing staff issues within the guidelines of the Office’s Personnel Rules and Regulations and federal and state regulations.
• Monitor federal and state regulations and recommendation changes to ensure compliance.
• Manage investigations of personnel issues, complaints and conflicts.
• Participating in the hiring of personnel and providing advice and recommendations to supervisors on matters of hiring, compensation, discipline, and termination.
• Practice an open-door policy to encourage employees to discuss complaints, grievances, and provide feedback related to the operation of the offices.
• Facilitate employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale.
• Identifying best practices and processes to streamline and improve the delivery of Fiscal and IT services.
• Employ the use of new technology and software to make the workplace more productive, for example, the use of web-based tools.
• Other duties as assigned.

• HR Operations – ER, Policies/Procedures, Employee Engagement and Wellness, HR Events, Vendor Management, Performance Management, Onboarding, Salary Analysis.
• Inclusive Practices – Employee Engagement, DEI Strategy.
• Resource Allocation.
• Special Work Projects including confidential reports and managerial studies.
• Fiscal Office Operations including compliance with Comptroller best practices regarding payroll and payments.
• IT operations – user support; creation and compliance with security standards.

• HR Expertise at the senior/executive level.
• Relationship management with all types of partners – staff, Members, outside agencies, vendors.
• Business acumen and knowledge of the political process across state government.
• Critical evaluation and understanding of audits and complaints.
• Ability to understand a budget, allocation of funds, comprehend an internal control structure, identify between errors, irregularities and illegal acts and take appropriate action.
• Cultural effectiveness/awareness.
• Leadership and navigation – ability to institute problem‑solving techniques in diverse and sometimes emotional situations.
• Consultation skills – ability to develop, coordinate, and implement programmatic changes.
• Communication across levels with good interpersonal skills, solid writing skills and the ability to clearly articulate through the written document.
• Excellent organization skills.
• Ethical practices and considerations – ability to ascertain compliance with laws, ordinances and regulations.
• Ability to demonstrate good administrative and supervisory skills.
• Ability to manage multiple projects effectively as well as ability to evaluate and prioritize multiple assignments in an efficient and timely manner.

• Bachelor’s degree in Human Resources, Business Administration, or other related field is required. MPA/MBA or JD is preferred.
• Minimum of 3-5 years’ Human Resource Management experience is required; minimum of 3 years of executive, administration, legislative or legal experience; previous experience in a government setting preferred.
• Knowledge of and familiarity with employment laws and regulations.
• Understanding of state government budgeting, accounting, payroll and payment processes.
• Understanding…