Asset; Property Manager

Location:

200 North 11th St, Springfield, IL, 62703, United States
Base Pay: $56,257.00 - $84,385.50 / Year
Employee Type:
Regular Full Time
Required Degree: 4 Year Degree
Manage Others:
Yes

The incumbent is responsible for the quality of life as well as the physical and financial condition of the assigned property. Responsible for the management of low‑income public housing.

• Ensuring at least "standard" performance under HUD's Assessment System (PHAS) indicators:
  • Physical condition of the units, buildings and systems;
  • Financial condition of the property;
  • Management performance of the property;
  • Resident satisfaction;
  • Monitoring cash flow at the properties;
  • Confirm daily receipts and make deposits daily;
  • Purchasing goods and services only when needed, when policies have been followed, and when funding permits;
  • Maintaining inventory control of all equipment, materials and supplies assigned to the site;
  • Providing information to the Executive Director, Deputy Executive Director, or other PHA officials as required;
  • Preparing or reviewing HUD financial reports as required
• Directing, controlling, monitoring and evaluating the performance of all other site staff in compliance with the Personnel Policy:
  • Organizing, scheduling, supervising and monitoring the quality and quantity of work of the site staff;
  • Working with the Director of HR to recruit, hire, train, supervise, promote/demote, transfer, lay off, and terminate site staff;
  • Enforcing performance standards for all positions supervised, including monitoring performance improvement plans when warranted;
  • Signing off on and maintaining employee time records, leave records, and over‑time authorizations;
  • Carrying out progressive discipline when needed;
  • Working with employees to establish performance targets and appraising employee performance at least annually;
  • Training staff as required
• Working with residents to ensure that they receive accurate and timely information, opportunities for input, fair hearings on problems, and support for their ideas and activities:
  • Attending Resident Council meetings when invited;
  • Supporting Resident Council initiatives;
  • When available, providing funding for Resident Council activities;
  • Meeting with residents on request;
  • Conducting informal hearings on resident grievances;
  • Organizing annual meetings of residents to obtain input on the Capital Plan;
  • Providing Resident Council with timely copies of the Annual Plan, Five Year Plan, and any revisions to policies for review and comment
• Taking part in the capital planning and redevelopment process, including:
  • Obtaining recommendations from staff about capital work needed and priorities for such work;
  • Participating in the development of the annual capital plan;
  • Working with the CFP staff in carrying out capital work at the properties (including, for example, obtaining access to occupied units);
  • Inspecting and signing off on capital work at the property prior to final payment of contractors
• Supervising day‑to‑day maintenance of the property, including:
  • Overseeing the development of the annual, monthly and weekly maintenance calendars upon which routine and preventive maintenance activities are scheduled and work orders issued;
  • Supervising, logging, and monitoring the prioritization, assignment, close‑out, and quality control of resident maintenance requests;
  • Ensuring 24‑hour emergency maintenance service is available;
  • Walking the property daily (rain or shine) to check for skips, curb appeal, hazardous conditions and other needs; inspecting common areas, hallways, community rooms, and interior hallways daily and ensures that work orders are issued to address deficiencies;
  • Inspecting vacant units, assigning make‑ready work, tracking make‑ready time;
  • Determining when and what residents should be charged for damages and neglect beyond normal wear and tear;
    Keeping the list of "charges in addition to rent" updated and accurate;
  • Conducting UPCS inspections of each unit, documenting the results and correcting all deficiencies, including workability of smoke alarms;
  • Coordinating with the HUD UPCS inspector to ensure that all units are available for inspection and that all deficiencies noted are…