Program Coordinator- Springfield, IL

Jewish Federation of Springfield, Illinois, Program Coordinator Job Posting

The Program Coordinator works under the direction of the Assistant to the Executive Director and or the Executive Director. General responsibilities include program development and support as well as organizational administrative functions.

The Jewish Federation of Springfield, IL is a vital entity in our small but dynamic Jewish community. Founded in 1941, The Federation has the mission to support the well-being and continuity of the Jewish people locally, in Israel, and throughout the world through coordinated community-wide programming, services, educational activities, and fundraising. The city of Springfield, founded in 1821, has a general population of 120,000, with an identified Jewish population numbering just over 1,000.

Springfield has a deep Jewish history going back to its founding. It is the hometown of philanthropist and businessman Julius Rosenwald. It has two synagogues as well as a Chabad presence.

The Program Coordinator of the Jewish Federation of Springfield, IL is a full-time, on-site position with a flexible work schedule to adjust for evening and weekend meetings, events and activities.

• Assist in maintaining efficient office procedures, organizational systems, document organization, digital file management, records, and shared calendars.

• Coordinate vendor communication, office supply management, and general operational logistics.

• Support event and program financial processes, including tracking, invoices, payment coordination, expense reconciliation, budget preparation, and tracking the financial status of programs and initiatives.

• Assist with preparation of materials related to budgets, campaign tracking, program reporting, and participation tracking, including registration lists, ticketing reports, and donor/program engagement.

• Coordinate and support event and program logistics, including registration, communications, venue coordination, volunteer scheduling, post-event follow-up, and execution of Federation community events, donor engagement activities, educational programs, cultural initiatives, and holiday programming.

• Assist in cultivating positive relationships with volunteers, committee members, community partners, and program participants.

• Support and coordinate communications within the Jewish community, including newsletters, email campaigns, social media updates, special notices, invitations, and weekly updates. This includes maintaining accurate contact lists, the community calendar, and materials for the monthly newsletter.

• Maintain and update constituent databases, donor, volunteer, and community engagement records, and support campaign and event tracking through database management and reporting.

• Support event registration platforms, online payment systems, and ticketing coordination.

• Create and edit basic promotional and informational materials using Canva and Microsoft Office

• Development, planning, execution, and evaluation of Programs and Initiatives of the Board of Directors Committees in conjunction with Board Members. This includes all administrative support functions and budget preparation and tracking the financial status of programs and initiatives.

• Planning, execution, and evaluation of programs and initiatives of the Federation as assigned by the Executive Director and/or the Assistant to the Executive Director. This includes, but is not limited to, special projects for holidays and topics of interest to the community, with responsibility for budget preparation and tracking the financial status of programs and initiatives.

• Providing support to the Executive Director in executing the functions of the Federation's Standing Committees.

• Responsible for supporting Federation and Board activities, including the annual campaign, as requested.

• Assist the Executive Director and lay leadership with Board and committee operations, including scheduling, agenda preparation, meeting materials, minutes support, and follow-up communication.

• Maintain professionalism, confidentiality, and sensitivity in all interactions involving donors, volunteers,…