Accounts Payable Specialist

Accounts Payable Specialist (Temporary)

Location:

Springfield, MA

Pay Rate: $26-$28 per hour

Schedule:

Hybrid (minimum 3 days onsite per week; additional days as needed based on paper invoice volume)

About the Role

A mission-driven, non-profit healthcare organization in downtown Springfield is seeking a detail-oriented Accounts Payable Specialist for a temporary assignment. This position is ideal for someone who thrives in a high‑volume, paper-based AP environment and excels at maintaining accuracy, organization, and timely vendor payments.

Key Responsibilities

+ Receive, sort, stamp, and route paper invoices and vendor statements; ensure accurate and timely coding and data entry.

+ Enter invoices, credits, and adjustments while verifying quantities, pricing, approvals, and documentation.

+ Match invoices with purchase orders and receiving documents following internal controls.

+ Set up and maintain vendor records; respond to vendor inquiries regarding payments, discrepancies, and invoice status.

+ Reconcile vendor statements to the AP subledger; investigate and resolve missing invoices, credits, duplicates, and variances.

+ Prepare weekly check runs/ACH support, obtain approvals, and ensure timely payment processing.

+ Use advanced Excel to track invoice queues, statement reconciliations, aging, and exceptions; maintain spreadsheets to improve visibility and accuracy.

+ Support AP accruals, cutoff processes, and audit documentation.

+ Identify workflow bottlenecks in paper processes and recommend practical improvements.

Required Skills & Experience

+ 2+ years of accounts payable experience, preferably in healthcare, non-profit, or other high‑volume settings.

+ Strong data-entry accuracy and attention to detail.

+ Advanced Excel skills, including:

+ XLOOKUP/VLOOKUP, INDEX/MATCH

+ Pivot Tables and large dataset management

+ Filters, sorting, data validation, conditional formatting

+ Strong reconciliation and problem-solving abilities.

+ Clear, professional communication skills and a vendor-facing demeanor.

+ Ability to work onsite in Springfield and manage paper-based processes (filing, scanning, document control).

+ High integrity and confidentiality, especially in a healthcare environment.

Preferred Qualifications

+ Experience in multi-site or program-based organizations.

+ Familiarity with non-profit accounting concepts and month-end close support.

+ Prior experience working in a community health center or mission-driven healthcare setting.

Work Environment

This role offers a hybrid schedule, requiring at least three days onsite each week, with potential for additional onsite time depending on paper invoice volume. The position is based in a well-established, community-focused healthcare non-profit in downtown Springfield.

Job Type & Location

This is a Contract position based out of Springfield, MA.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Springfield,MA.

Final date to receive applications

This position is anticipated to close on Feb 25, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.