Acc Payable Coordinator

Acc Payable Coordinator
Job Category:
Finance

Requisition Number: ACCPA
001155
Full-Time On-site Springfield, MA 01103, USA

Provides financial and administrative support to the Finance Department, including accounts payable processing, vendor management, contract billing support, audit preparation, and maintenance of financial records.

Reports to:

Director of Finance
Salary/Status:
Non-Exempt

Minimum of two years of progressively responsible experience in administrative support and coordination within a fast-paced environment. Associate degree in Accounting, Finance, Business Administration, or related field preferred.

Equivalent Experience May Be Substituted:
Excel Skills (LOOKUPs, Pivot tables, etc.) Accounting software experience (Blackbaud a plus) Ability to multi-task and work independently. Must be detail-oriented and organized. Ability to communicate with co‑workers, management, funding sources, and others in a timely, courteous, and professional manner. Ability to establish and maintain effective cross-functional working relationships with staff and leadership. Demonstrates professionalism, reliability, and strong interpersonal skills.

Experience in Healthcare, nonprofit, or Federally Qualified Health Center (FQHC) environment preferred.

• Process accounts payable invoices, including verification of approvals, coding, and supporting documentation.
• Enter invoices accurately into the accounting system and ensure timely payment processing.
• Prepare and process check runs, ACH payments, and electronic payments.
• Maintain vendor files, including W-9 forms and updated contact information.
• Respond to vendor inquiries and resolve invoice or payment discrepancies in a timely manner.
• Reconcile vendor statements and assist with monthly accounts payable reconciliations.
• Assist with month‑end and year‑end closing activities related to accounts payable.
• Support annual financial audits by preparing requested documentation and reports.
• Maintain organized financial records and electronic filing systems in accordance with organizational policies and retention requirements.
• Ensure compliance with organizational policies, grant requirements, and internal controls.
• Collaborate with department managers regarding invoice approvals and purchasing questions.
• Assist with preparation and distribution of annual 1099 forms.
• Perform other related duties as assigned by the Director of Finance.

Prolonged periods of sitting at a desk and working on a computer. Occasional extended hours may be required during budgets, audits, month‑end close, or year‑end close.

$45k–$60k