Financial & Administrative Associate

Description

Falcon Hotel Corp. is seeking a highly organized, detail-oriented and dependable individual to join our finance team and support our operations team. In this on-site role, you will support the day-to-day accounting and administrative functions across all company entities, contributing to the accuracy and efficiency of our operations.

• Revenue Audit:
  Reconcile daily point-of-sale (POS) and property management system (PMS) reports, verifying cash, credit card, and room charge transactions.
• Cash Handling:
  Perform bank audits, assist with due backs to banks and train individuals as needed.
• Accounts Payable (AP):
  Process vendor invoices, match purchase orders, and prepare weekly check runs. Work with vendors to reconcile statements.
• Accounts Receivable (AR):
  Assist with Direct bill application follow up, invoicing for group bookings, corporate events, direct bills and office tenants.
• Collections:
  Follow up on outstanding receivable balances.
• Deposits:
  Receive checks and prepare deposit slips. Record all deposits into the accounting system.
• Inventory Tracking:
  Assist food and beverage and housekeeping managers with monthly inventory counts and reconcile variances. Work with operations to identify pricing changes.
• Reconciliations:
  Perform various account reconciliations.
• Financial Reporting:
  Assist the Director(s) of Finance in preparing month-end close and other reports.
• Projects:
  Perform special projects as requested by Management.

• Office Management:
  Maintain organized filing systems (digital and physical), order office and operational supplies, and manage vendor/supplier correspondence.
• Guest & Client Communication:
  Assist with answering phones and responding to email inquiries.
• Mail:
  Sort and distribute internal and external mail related to all departments.
• General Support:
  Provide ad-hoc administrative assistance to Management and department heads as needed.

• Experience:
  
  1–3 years of bookkeeping or accounting experience; previous work in the hospitality, hotel, or restaurant industry is strongly preferred.
• Tech Savviness:
  Proficiency with Microsoft excel, accounting software and POS/PMS systems (e.g., Toast, Micros, Lightspeed).
• Confidentiality:
  Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Organization:
  Exceptional attention to detail and organizational skills with the ability to multitask in a fast-paced environment.
• Communication:
  Strong verbal and written communication skills; professional demeanor when handling guest or vendor inquiries.
• Continuous Improvement:
  Strong willingness to learn, able to adapt to new responsibilities, and resolve issues through effective troubleshooting