Accounting Manager

Summary

Responsible for assisting in managing the fiscal functions of the agency, performing primary audit functions, and maintaining the fixed asset inventory and accounting software.

• Review A/P, A/R, cash receipts, and general ledger entries prior to posting for accuracy, post the invoices and print the batches
• Perform general ledger audits/analyses, review journal entries and adjust as necessary
• Assist the Administration & Finance Director in preparing monthly financial statements for the Board
• Audit petty cash when replenishment is needed
• Prepare all bank reconciliations, including reconciling to the check registers and G/L accounts
• Ensure all capital assets are tagged with an inventory control number and perform the annual inventory of fixed assets
• Maintain fixed asset records within the accounting software package and prepare fixed asset reports as needed
• Work with an independent auditing firm regarding the annual audit of accounts, prepare audit work papers in all aspects of the general ledger functions and assist auditors as needed
• Ensure all reports to external entities are filed in a timely manner
• Audit and reconcile quarterly payroll tax reports
• Perform backups, updates, and maintenance of accounting software on a regular basis
• Audit year-end W-2 tax forms and year-end reports, and work with ADP for any revisions
• Bring cash deposits to the bank on a weekly basis when the Senior Accountant is unavailable.
• Recruit and hire the Accountant and Payroll/ Assistant Accountant, with assistance from the Administration & Finance Director, as deemed necessary
• Train and supervise the Accountant and Payroll/Assistant Accountant
• Complete performance reviews and supervisory meetings, including periodic check-ins and disciplinary meetings, if deemed necessary, of the Accountant and Payroll/Assistant Accountant
• Participate in the cross-training of job duties in the Fiscal Department and provide coverage in the absence of other Fiscal Department staff as needed
• Manage the fiscal department in the absence of the Administration & Finance Director
• Maintain various fiscal procedural manuals including Fiscal Department Procedures Manual, Accounting Manager's Job Manual, and the Fixed Assets manual
• Assist the Administration and Finance Director with special projects as needed

• Bachelor's degree in related field with over three years of accounting experience
• Two years of supervisory experience preferred.